Secretary📣 Job Ad

We are looking for the right hand and practical translator for the general manager, with over five years of experience managing their office efficiently, organizing their schedule accurately, and representing the company in an elegant manner that reflects its values and future vision.

Responsibilities:

• Organizing the agenda for meetings, gatherings, and special trips
• Managing correspondence
• Preparing reports, minutes of meetings, and presentations
• Storing documents and files
• Communicating and coordinating with other departments
• Complete confidentiality and privacy

Soft Skills:

• Effective verbal and written communication
• Courtesy in dealing with colleagues, visitors, and clients
• Organization and time management
• Quick thinking and the ability to handle emergencies effectively
• Willingness to deal with irregular working hours occasionally or urgent tasks
• Professionalism and appropriate appearance

Technical Skills:

• Proficiency in using Microsoft Office programs
• English language

Qualification:

• Bachelor's degree / higher diploma

A professional secretary is required to work in a prestigious company, possessing high organizational skills and proficiency in both Arabic and English, with at least two years of experience in the field of secretarial work. The candidate must be able to work under pressure and manage multiple tasks efficiently, while maintaining professionalism and confidentiality in handling information. The main tasks include:

• Organizing and managing the executive director's schedule
• Preparing and coordinating meetings and writing minutes
• Handling incoming and outgoing correspondence
• Managing phone calls and organizing appointments
• Archiving and organizing files and documents
• Preparing reports and presentations
• Coordinating with different departments within the company
• Receiving guests and visitors professionally.