Secretary📣 Job Ad

Join Our Team as a Secretary!
At Smart Touch, we pride ourselves on providing excellent marketing solutions to our valued clients. We're looking for a proactive and detail-oriented Secretary to support our team in various administrative tasks and project management. If you’re an organized individual with strong communication skills, we want you on our team!

General Qualifications:

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

Key Responsibilities:

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

We look forward to receiving your application and potentially welcoming you to our SMART TOUCH family!

Join The Grandeur Co. as a Secretary!
We are seeking a dedicated Secretary to provide high-level administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Skills Required:

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

Join AMS Baeshen & Co., home to the renowned “Rabea” tea brand, as a Board Secretary Assistant. With over 100 years of experience in the FMCG sector, our company is dedicated to quality and innovation. As part of our team, you will play a crucial role in supporting the Board Secretary in various administrative and governance activities.

Key Responsibilities:

• Administrative Coordination and Organization: Ensure compliance with company policies, coordinate Board schedules and meetings, manage official correspondence, and maintain important documents.
• Reporting and Meeting Documentation: Prepare minutes of meetings, submit reports, and manage an electronic archive of documents.
• Board and Member Support: Execute the Chairman’s directives, facilitate communication among Board members, and follow up on Board resolutions.
• Legal and Governance Support: Support compliance with corporate governance laws and report any violations to the Chairman.
• Shareholders’ Rights and General Assembly Organization: Prepare attendance lists, address inquiries, and document meeting results.
• Disclosure and Transparency: Safeguard corporate documents, maintain confidentiality, and update the disclosure register.
• General Administrative Tasks: Provide clerical support for all Board activities and perform additional duties as required.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Law, Public Administration, or related field.
• Minimum of 3 years of administrative or executive experience, preferably in governance or Board operations.
• Proficiency in Arabic and English.
• Strong organizational, communication, and report-writing skills.
• Professional handling of sensitive information.

Key Competencies:

• Attention to detail and accuracy.
• Strong organizational and coordination skills.
• Ability to work under pressure.
• Commitment to confidentiality and high ethical standards.
• Quick responsiveness and strong problem-solving abilities.