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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationMakkah
Job Title: Administrative Coordinator

Position Summary: The Administrative Coordinator is responsible for organizing correspondence, scheduling meetings, managing reception, and dealing with clients and visitors to ensure the smooth and professional operation of administrative processes.

Key Responsibilities:
  • Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
  • Ensuring the registration of visitor data and maintaining the security and confidentiality of information.
  • Responding to client inquiries by phone or email and forwarding them to the relevant parties as needed.
  • Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
  • Scheduling and organizing internal and external meetings and coordinating with all relevant parties.
  • Preparing meeting rooms and the necessary documents and presentations.
  • Drafting and formulating official letters, reports, meeting minutes, and job offers.
  • Organizing documents in an orderly manner to ensure easy access when needed.
  • Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
  • Monitoring the implementation of administrative decisions and informing relevant parties of updates.
  • Handling client inquiries and providing information about available services.
  • Processing complaints or escalating them to the relevant departments to ensure effective resolution.
  • Any other tasks assigned in the future related to job responsibilities.

Qualifications and Experience:
  • Qualification: Diploma in Secretarial Studies or Office Management or a related field.
  • Experience: Two years of experience in the same field.

Requirements

  • Requires 2-5 Years experience

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