Administrative Assistant📣 Job Ad

Join Swissôtel Hotels & Resorts as an Administrative Assistant in our Culinary Department!
We at Swissôtel are dedicated to perfection and provide a motivating environment that inspires our employees. Swissôtel Al Maqam is a modern five-star hotel that boasts elegance and luxury, located near the holy Masjid Al Haraam.

Key Responsibilities:

• Consistently offer professional, friendly, and engaging service.
• Oversee Talent & Culture department in the day-to-day operations.
• Manage all office administration duties, including correspondence and ordering supplies.
• Support staff events and maintain a confidential filing system.
• Organize and execute administrative systems & procedures.
• Coordinate and support all aspects of culinary activities.
• Serve as a primary information source for the team.
• Follow departmental policies and safety procedures.
• Perform other duties as assigned.

Qualifications:

• Excellent interpersonal and communication skills.
• Ability to prioritize multiple tasks effectively.
• Experience in handling complex and confidential information.
• 1+ year experience in a hotel environment preferred.
• Bachelor's Degree or Hotel Management Degree preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Opera.
• Detail-oriented with strong organizational skills.
• Fluent in English.

We look forward to your application to join our team and contribute to our passion for excellence!

Job Title: Administrative Coordinator

Position Summary: The Administrative Coordinator is responsible for organizing correspondence, scheduling meetings, managing reception, and dealing with clients and visitors to ensure the smooth and professional operation of administrative processes.

Key Responsibilities:

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring the registration of visitor data and maintaining the security and confidentiality of information.
• Responding to client inquiries by phone or email and forwarding them to the relevant parties as needed.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all relevant parties.
• Preparing meeting rooms and the necessary documents and presentations.
• Drafting and formulating official letters, reports, meeting minutes, and job offers.
• Organizing documents in an orderly manner to ensure easy access when needed.
• Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
• Monitoring the implementation of administrative decisions and informing relevant parties of updates.
• Handling client inquiries and providing information about available services.
• Processing complaints or escalating them to the relevant departments to ensure effective resolution.
• Any other tasks assigned in the future related to job responsibilities.

Qualifications and Experience:

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.

Join Our Creative Team at Florose!
We are seeking a talented and experienced Photographer and Photo Editor to join our dynamic creative team. At Florose, a leading Saudi company in luxury floral arrangements and gifts, you will play a crucial role in capturing high-quality photos and videos that reflect our brand's identity.

Key Responsibilities:

• Professionally photograph products and events.
• Produce high-quality short videos for advertisements and digital content (Reels / Shorts / Ads) aligned with visual identity.
• Coordinate photo shoots, setting up locations and lighting.
• Edit photos and videos using Adobe software.
• Collaborate closely with design and marketing teams to create cohesive content.
• Manage and organize visual files systematically.

Qualifications Required:

• Minimum 4 years of experience in photography and videography.
• Proficiency in Adobe Photoshop, Lightroom, and Premiere Pro.
• Skilled in handling professional cameras, lighting, and photography equipment.
• High creativity and attention to detail.
• Knowledge of modern photography trends and social media content.
• Punctual and able to work collaboratively in a team.
• Previous experience in product photography or social media content is a plus.