Executive Assistant📣 Job Ad

Join flyadeal as an Executive Assistant!
As an integral part of our team, the Executive Assistant will provide vital support to our C-level leadership. This role focuses on ensuring smooth operations and effective communication within the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Record meeting minutes, track action items, and ensure timely follow-ups.
• Screen, prioritize, and manage incoming emails, calls, and correspondence.
• Prepare high-quality reports, presentations, and official correspondence.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between C-level executives and internal/external stakeholders.
• Maintain strict confidentiality when handling sensitive information.
• Organize and maintain filing systems, records, and administrative processes.
• Support special projects and provide administrative assistance as required.

Requirements:

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Bachelor’s degree or diploma in Business Administration or a related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in Arabic and English (written and spoken).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism, discretion, and confidentiality.

Join Modern Mills Company as an Executive Assistant to the CEO
As a key member of our team, you will provide comprehensive high-level support to the CEO, ensuring alignment with strategic organizational objectives.

Key Responsibilities:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and optimize the CEO’s calendar and complex travel arrangements.
• Screen, draft, and manage all CEO correspondence professionally and confidentially.
• Prepare exec-level communication, including presentations, reports, and briefing materials.
• Attend meetings, capture minutes, and track action items.
• Provide analytical support through reports, dashboards, and data insights.
• Consolidate inputs from multiple departments into clear and concise summaries.
• Ensure smooth day-to-day operations of the CEO office.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, or related field.
• 3-5 years of experience supporting C-suite executives.
• Advanced proficiency in MS Excel, PowerPoint, and reporting tools.
• Strong experience with Power BI for data visualization.

What We Offer:

• Structured training and mentorship.
• Competitive salary and comprehensive benefits.
• Opportunities for meaningful work contributing to food security and sustainability.

Join Us as an Executive Assistant at AECOM
We are seeking a highly organized and proactive Executive Assistant to support our senior executives at AECOM in Makkah, Saudi Arabia. This role is crucial for providing comprehensive administrative assistance that enables executives to focus on high-impact initiatives. At AECOM, we aim to deliver a better world by solving complex infrastructure challenges.

Key Responsibilities:

• Independently manage complex calendars, including scheduling meetings across multiple time zones.
• Review and prioritize emails, delegating or drafting responses as necessary.
• Coordinate comprehensive travel arrangements and prepare detailed itineraries.
• Administer the complete lifecycle of executive meetings including agenda preparation and follow-ups.
• Manage expense reports ensuring compliance with company standards.
• Generate and format reports, presentations, and dashboards for stakeholders.
• Assist in vendor management and procurement processes.
• Prepare logistics for stakeholder visits and serve as a point of contact.
• Conduct market research and gather profiles on clients and vendors.
• Build and maintain strong relationships with internal departments.

Qualifications:

• Bachelor's degree or 5 years of experience in executive support or administrative roles.
• Proficiency in Microsoft 365 applications.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Experience managing executive calendars and travel arrangements.
• Ability to handle confidential information with discretion.
• Proactive problem-solving abilities and adaptability to changing environments.

About AECOM:
AECOM is a global leader in infrastructure consulting, dedicated to creating sustainable solutions for our clients. With more than 50,000 professionals globally, we work across various sectors including water management, energy, and transportation. AECOM offers a culture of respect, collaboration, and community, making it a great place to grow your career.