Executive Secretary📣 Job Ad

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

Position Objective:
The Area Visual Merchandiser (VM) is responsible for leading the visual merchandising strategy across a large area/region/country of stores, ensuring that the visual presentation aligns with the brand identity and enhances the overall shopping experience. This role focuses on guiding and mentoring Senior VMs and VMs, ensuring consistent execution of brand strategy, conducting market research, and staying up-to-date on industry trends to drive visual innovation. The Area VM is also responsible for collaborating cross-functionally to optimize visual merchandising for commercial impact.

Key Responsibilities:

• Brand Image & Visual Merchandising Execution:
  • Lead and guide Senior Visual Merchandisers and Visual Merchandisers in multiple stores, ensuring the execution of high-quality visual merchandising aligned with the brand’s image and commercial goals.
  • Strategize and oversee the design, planning, and execution of window displays, in-store layouts, and promotional setups, ensuring consistent visual standards across all locations.
  • Conduct regular team meetings to communicate objectives, share market insights, provide creative direction, and address challenges.
  • Ensure visual consistency across stores by regularly reviewing visual displays, layouts, and product placement.
  • Develop and adjust floor plans and product zoning based on sales trends, customer behavior, and market insights to enhance customer engagement and sales.
  • Monitor the performance of visual strategies in collaboration with in-store teams, adjusting displays as necessary to maximize commercial opportunities.
• Collaboration & Strategic Alignment:
  • Collaborate closely with the operations, buying, and brand management teams to align visual merchandising strategies with inventory levels, promotional activities, and sales targets.
  • Support marketing initiatives by ensuring that visual merchandising aligns with campaigns, seasonal launches, and brand communication efforts.
  • Provide strategic insights through ongoing market research, competitor analysis, and customer lifestyle studies to inform visual strategies.
  • Lead pre-opening activities for new stores, ensuring brand standards are maintained and visual displays are optimized for launch.
• Market Research and Innovation:
  • Conduct market research and trend analysis to identify new opportunities for visual merchandising that align with the brand's identity and commercial goals.
  • Benchmark against competitors and industry trends to drive innovation in store displays and layouts.
  • Recommend adjustments to visual strategy based on consumer insights, shopping behaviors, and market shifts.
• Budgeting & Reporting:
  • Manage and track the visual merchandising budget for your area, ensuring cost-effective execution while maintaining high standards.
  • Provide regular reports on the effectiveness of visual merchandising activities and recommend areas for improvement.
• Training & Development:
  • Mentor and develop Senior Visual Merchandisers and Visual Merchandisers, providing ongoing training and feedback on display techniques, brand guidelines, and market trends.
  • Establish best practices for visual merchandising execution, ensuring that junior team members adhere to high standards and that knowledge sharing is encouraged across stores.
• Other Responsibilities:
  • Visit stores regularly to assess visual merchandising performance, provide guidance, and ensure that all stores maintain brand standards.
  • Gather and analyze feedback from store teams, customers, and sales performance data to continuously improve visual merchandising strategies.

Desired Experience: The ideal candidate should have 710 years of experience in visual merchandising, with at least 3 years in a leadership role overseeing large areas or regions. Strong skills in managing multiple stores, mentoring visual merchandising teams, and aligning visual strategies with commercial objectives are crucial. Experience in market research and the ability to innovate visual solutions based on trends and customer insights are essential.