Administrative Assistant

Handling the current status with Govt. requirements, and employee and company licenses.

• Coordinate between teaching administrative coordinators and the undergraduate office to ensure smooth operations.
• Attend assigned classes and assist in the delivery of education.
• Organize and distribute class notes and case studies as required.
• Facilitate group discussions alongside course instructors.
• Monitor students during exams, aiding those with special needs.
• Manage class assignments and project report distribution.
• Communicate with IT and Facility departments for class preparedness.
• Document student attendance and behavior, reporting disturbances.
• Oversee daily office activities, including email correspondence and orientation for new members.
• Schedule and coordinate tasks aligning with the College’s objectives.
• Assist in organizing college events, orientations, and ceremonies.
• Implement policies regarding student attendance and behavior monitoring.
• Perform all duties with professionalism and confidentiality.

• Managing and organizing customer data and records
• Assisting the sales team with follow-ups, meetings, and scheduling
• Preparing and sending quotations and extracting BOQs
• Communicating with our factories for pricing, quantities, and placing orders
• Managing contacts, tracking communication, and ensuring timely follow-ups
• Preparing and maintaining project files, quotations, and documentation
• Following up with clients on sample approvals, project updates, and pending decisions
• Tracking ongoing project timelines and reminding the team of deadlines or follow-ups
• Helping schedule meetings, showroom visits, and internal team check-ins
• Organizing and filing purchase orders, delivery notes, and invoices
• Providing administrative support for tenders, submittals, and proposals
• Preparing summary reports on inquiries, quotations, or sales follow-ups

• Strong communication and coordination skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Fluent in English (written and spoken); Arabic is a plus
• Organized, responsible, and eager to learn
• Experience in a similar administrative or sales support role is a plus
• Able to manage multiple tasks and deadlines effectively
• Works well under pressure in a fast-paced environment
• 13 years of experience in administration or sales coordination
• Background in interior design, architecture, or procurement is a plus
• Knowledge of ERP system is a bonus