Administrative Assistant📣 Job Ad

in Pis Walls And Floors

17 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

Join Our Team as an Administrative Assistant!
We are PIS Walls and Floors, a leading supplier and installer of carpets and wallcoverings for commercial projects across the Middle East. With over 30 years of experience, we pride ourselves on quality, service, and long-standing relationships with designers, contractors, and institutions.

Responsibilities:

Managing and organizing customer data and records
Assisting the sales team with follow-ups, meetings, and scheduling
Preparing and sending quotations and extracting BOQs
Communicating with our factories for pricing, quantities, and placing orders
Managing contacts, tracking communication, and ensuring timely follow-ups
Preparing and maintaining project files, quotations, and documentation
Following up with clients on sample approvals, project updates, and pending decisions
Tracking ongoing project timelines and reminding the team of deadlines or follow-ups
Helping schedule meetings, showroom visits, and internal team check-ins
Organizing and filing purchase orders, delivery notes, and invoices
Providing administrative support for tenders, submittals, and proposals
Preparing summary reports on inquiries, quotations, or sales follow-ups

Ideal Candidate:

Strong communication and coordination skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Fluent in English (written and spoken); Arabic is a plus
Organized, responsible, and eager to learn
Experience in a similar administrative or sales support role is a plus
Able to manage multiple tasks and deadlines effectively
Works well under pressure in a fast-paced environment
13 years of experience in administration or sales coordination
Background in interior design, architecture, or procurement is a plus
Knowledge of ERP system is a bonus

This is a full-time, in-office position with standard working hours from 900 AM to 500 PM Sunday to Thursday (Saturday 900 AM to 100 PM) based in our Riyadh office. If you’re proactive, reliable, and ready to work in a dynamic environment, we’d love to hear from you!

Requirements

No experience required

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We provide high-quality digital educational experiences aimed at students and practitioners in the healthcare sector, and we strive to be the first choice for effective and targeted training.

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✅ An expansion plan that includes research, language, and general qualification areas

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Managing the training course from idea to launch
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Selecting trainers and coordinating with them
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📨 Do you think you are the right person?

Apply now and join an influential educational journey with Impact!

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Join NADIA as an Office Assistant and make a significant impact on our operational success!
We are seeking an organized and motivated SAUDI FEMALE Office Assistant with excellent command in English to join our team in Riyadh. In this position, you will play a crucial role in ensuring the smooth operation of our office, supporting various administrative functions, and contributing to the overall efficiency of our organization.

Key Responsibilities:

Office Management:
- Oversee daily office operations to ensure efficiency and productivity.
- Manage office supplies inventory and place orders as necessary.
- Coordinate maintenance and repairs of office equipment and facilities.
Administrative Support:
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Prepare and distribute internal communications, reports, and memos.
- Organize and maintain physical and digital files and records.
Meeting and Event Coordination:
- Schedule and coordinate meetings, appointments, and events.
- Prepare meeting agendas, take minutes, and distribute them to attendees.
- Arrange travel and accommodation for staff as needed.
HR and Financial Assistance:
- Assist HR with onboarding processes, including preparing documentation and facilitating orientation sessions.
- Support the finance department with basic bookkeeping tasks and expense tracking.
Customer Service:
- Greet and assist visitors, clients, and stakeholders with professionalism and courtesy.
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Strong organizational and multitasking abilities, attention to detail, and problem-solving skills.
Excellent communication and customer service skills.
Cultural sensitivity and awareness of cultural nuances.
Autonomous and willing to take initiative.

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Full-time contract;
Attractive salary package and extensive fringe benefits;
Exciting, professional, and international environment in a fast-growing company;
Unique training, personal development, and growth opportunities;

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