Administrative Assistant

Join Alfaisal University as an Administrative Officer!
In this pivotal role, you will contribute to the operational excellence of the College of Business. Your expertise will be instrumental in assisting the Undergraduate office with daily tasks. This position demands multitasking across various responsibilities including administration, coordination, and supervision, ensuring a seamless experience for both faculty and students.

Primary Duties & Responsibilities:

• Coordinate between teaching administrative coordinators and the undergraduate office to ensure smooth operations.
• Attend assigned classes and assist in the delivery of education.
• Organize and distribute class notes and case studies as required.
• Facilitate group discussions alongside course instructors.
• Monitor students during exams, aiding those with special needs.
• Manage class assignments and project report distribution.
• Communicate with IT and Facility departments for class preparedness.
• Document student attendance and behavior, reporting disturbances.
• Oversee daily office activities, including email correspondence and orientation for new members.
• Schedule and coordinate tasks aligning with the College’s objectives.
• Assist in organizing college events, orientations, and ceremonies.
• Implement policies regarding student attendance and behavior monitoring.
• Perform all duties with professionalism and confidentiality.

Education & Qualifications:
- Bachelor's degree in Business Administration, Finance, Human Resources, or equivalent.

Professional Experience:
- At least two years of experience in educational institutions or similar fields.

Please upload your CV in English only.

Join Our Team as an Administrative Assistant!
We are PIS Walls and Floors, a leading supplier and installer of carpets and wallcoverings for commercial projects across the Middle East. With over 30 years of experience, we pride ourselves on quality, service, and long-standing relationships with designers, contractors, and institutions.

Responsibilities:

• Managing and organizing customer data and records
• Assisting the sales team with follow-ups, meetings, and scheduling
• Preparing and sending quotations and extracting BOQs
• Communicating with our factories for pricing, quantities, and placing orders
• Managing contacts, tracking communication, and ensuring timely follow-ups
• Preparing and maintaining project files, quotations, and documentation
• Following up with clients on sample approvals, project updates, and pending decisions
• Tracking ongoing project timelines and reminding the team of deadlines or follow-ups
• Helping schedule meetings, showroom visits, and internal team check-ins
• Organizing and filing purchase orders, delivery notes, and invoices
• Providing administrative support for tenders, submittals, and proposals
• Preparing summary reports on inquiries, quotations, or sales follow-ups

Ideal Candidate:

• Strong communication and coordination skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Fluent in English (written and spoken); Arabic is a plus
• Organized, responsible, and eager to learn
• Experience in a similar administrative or sales support role is a plus
• Able to manage multiple tasks and deadlines effectively
• Works well under pressure in a fast-paced environment
• 13 years of experience in administration or sales coordination
• Background in interior design, architecture, or procurement is a plus
• Knowledge of ERP system is a bonus

This is a full-time, in-office position with standard working hours from 900 AM to 500 PM Sunday to Thursday (Saturday 900 AM to 100 PM) based in our Riyadh office. If you’re proactive, reliable, and ready to work in a dynamic environment, we’d love to hear from you!

Join NADIA as an Office Assistant and make a significant impact on our operational success!
We are seeking an organized and motivated SAUDI FEMALE Office Assistant with excellent command in English to join our team in Riyadh. In this position, you will play a crucial role in ensuring the smooth operation of our office, supporting various administrative functions, and contributing to the overall efficiency of our organization.

Key Responsibilities:

• Office Management:
  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate maintenance and repairs of office equipment and facilities.
• Administrative Support:
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Prepare and distribute internal communications, reports, and memos.
  • Organize and maintain physical and digital files and records.
• Meeting and Event Coordination:
  • Schedule and coordinate meetings, appointments, and events.
  • Prepare meeting agendas, take minutes, and distribute them to attendees.
  • Arrange travel and accommodation for staff as needed.
• HR and Financial Assistance:
  • Assist HR with onboarding processes, including preparing documentation and facilitating orientation sessions.
  • Support the finance department with basic bookkeeping tasks and expense tracking.
• Customer Service:
  • Greet and assist visitors, clients, and stakeholders with professionalism and courtesy.
  • Address and resolve inquiries and issues promptly and efficiently.

Requirements:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Saudi citizen.
• Native in Arabic with good command of English.
• Available to work full-time.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities, attention to detail, and problem-solving skills.
• Excellent communication and customer service skills.
• Cultural sensitivity and awareness of cultural nuances.
• Autonomous and willing to take initiative.

What We Offer:

• Full-time contract;
• Attractive salary package and extensive fringe benefits;
• Exciting, professional, and international environment in a fast-growing company;
• Unique training, personal development, and growth opportunities;