Administrative Assistant

in Technomac Cranes Middle East Contracting Company

21 days ago

	Salary	4,000 / Month
	Contract Type	Full-time
	Workplace type	On-site
	Location	Al Malaz, Riyadh

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support to our management team and handle various office operations efficiently. The ideal candidate will be responsible for managing calendars, coordinating meetings, organizing files, preparing correspondence, handling phone calls, and maintaining office supplies while ensuring smooth day-to-day operations. Key responsibilities include processing expense reports, arranging travel arrangements, creating presentations, managing documentation, and assisting with special projects as needed.

Requirements

For Saudis Only
GOSI Registration Required
Requires 2-5 Years experience
Intermediate in English

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Job Summary:
The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO’s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.

Duties & Responsibilities:

CEO Related Responsibilities (70%):
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Handle confidential correspondence, emails, and phone calls.
- Prepare reports, presentations, agendas, and briefing materials for the CEO.
- Arrange business travel, accommodations, and visa documentation for the CEO.
- Facilitate follow-ups on the CEO’s action items and maintain task trackers.
- Liaise between the CEO and internal/external stakeholders.
- Support the preparation and logistics of board and executive meetings.
- Draft high-level communications and consolidate business updates.
- Track documents and approvals requiring the CEO's signature or review.
- Manage confidential files and maintain secure records.
Cross-Functional & Administrative Support (30%):
- Support other departments with administrative tasks when assigned directly by the CEO.
- Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
- Participate in internal project coordination or research assignments.
- Help prepare and update internal policies, procedures, and templates.
- Act as a backup for executive office administrative needs.
- Support internal events, workshops, or visits hosted at the executive level.
- Maintain supplies and oversee vendors related to the executive office or boardroom.

Qualifications & Requirements:

Bachelor’s degree in business administration, Management, or a related field.
Minimum 35 years of experience in executive support roles.
Prior exposure to supporting C-level or senior executives preferred.
Bilingual preferred (English & Arabic mandatory).
Familiarity with Saudi corporate work culture is beneficial.
Ability to work independently and as part of a team.

2-5 years

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This position is vital in assisting the Undergraduate office within the College of Business with day-to-day task management.

Primary Duties & Responsibilities:

Coordinate between teaching administrative coordinators and undergraduate office for smooth operations of class management.
Attend assigned classes and support the instructor during lectures.
Organize and distribute class materials like notes and case studies.
Monitor students taking exams for special needs and manage attendance.
Assist in the communication with IT & Facility departments to ensure class readiness.
Keep records of student attendance and behavior during classes.
Manage day-to-day administrative tasks and correspondence.
Oversee arrangements for orientations, graduation ceremonies, and other events.

Education & Qualifications:
Bachelor’s degree in Business Administration, Finance, Human Resources, or a related field.

Professional Experience:
A minimum of two (2) years’ experience in an educational institution or related field is required.

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