Administrative Assistant

Join Boudl Hotels and Resorts Co. as an Administrative Assistant!
In this critical role, you will provide essential clerical and organizational support to ensure the smooth and efficient operation of our office.

Key Responsibilities:

• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and documents.
• Answer and direct phone calls, emails, and other correspondence.
• Draft letters, reports, and other office documents.
• Order and manage office supplies and equipment.
• Greet visitors and provide general assistance.
• Support managers and team members with administrative tasks.
• Maintain confidentiality of sensitive information.
• Assist with data entry, basic bookkeeping, or reporting as needed.

Qualifications:

• Bachelor’s degree in Business Administration.
• Proven experience in an administrative or office support role is preferred.
• Excellent written and spoken English.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools.

Skills and Competencies:

• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Problem-solving and initiative.

About Al Majed ****
Founded in 1956, Al Majed Oud has created a promising market in the oud trade through the wholesale sector, culminating over 60 years of experience in the production of oud, perfumes, and related products across the Gulf market. We've innovated new fragrance lines, expanding our customer base and transitioning into retail with over 300 sales platforms in Saudi Arabia, Kuwait, UAE, Bahrain, Oman, and Qatar.

Job Objective:
To provide administrative and organizational support, coordinating all activities related to compliance with the legal and regulatory standards adhered to by the company. This role will assist various teams in implementing compliance policies and procedures, ensuring full adherence to relevant local and international laws.

Main Responsibilities:

• Coordinate and organize meetings for the compliance team with other departments within the company.
• Organize periodic meetings and seminars related to compliance, ensuring all logistical details are arranged (such as meeting rooms, attendee invitations, etc.).
• Work with various teams to ensure all required documents are provided fully in accordance with legal standards.
• Prepare monthly and annual compliance reports, organizing data and documents related to compliance.
• Participate in updating compliance procedures to align with changes in laws and regulations.
• Organize and update legal compliance documents, ensuring files are maintained in an organized and secure manner.

Key Qualifications:

• Experience working at publicly traded companies in Saudi Arabia as an administrative assistant or secretary.
• Experience dealing with board members.
• Experience interacting with secretaries.
• Experience in drafting and recording minutes.
• Follow-ups with departments on daily tasks.
• Work on daily, weekly, and monthly reports.
• Data analysis as well as performance reporting.
• Strong organizational and time management skills.
• Effective communication skills.

Education:
Bachelor's degree in Law

Experience Required:
2 to 3 years

Join Moelis & Company as an Administrative Assistant
We are passionate about our business and culture, and are seeking individuals with that same drive. This role focuses on both reception and general administrative duties.

Reception Duties:

• Meet and greet clients and visitors in a friendly and courteous manner.
• Keep the reception area clean and tidy.
• Prepare refreshments for guests.
• Collect mail from the * Box and distribute it to the relevant people.
• Answer calls and direct them to the concerned person or take messages and relay them.
• Monitor and order pantry and office supplies.

General Administrative Duties:

• Support client activities proactively, liaising with clients, taking messages, passing on information, dealing with simple queries, and assisting with client events.
• Manage diaries, coordinate meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts and inbox for bankers.
• Photocopy and scan documents.
• Make travel arrangements and prepare itineraries for business travel.
• Process and monitor expenses using Concur and reconcile with AMEX statements.
• Handle any other duties or special projects as requested by the Office Manager or bankers.

Required Skills & Experience:

• Proficient in Microsoft Word, Excel, and PowerPoint.
• Previous experience in the professional services sector.
• High level organizational skills.
• Excellent written and verbal communication skills.
• Experience in a fast-paced environment with strong attention to detail.

We are an equal opportunity employer committed to promoting diversity and preventing discrimination. All applicants will be treated fairly during each stage of the recruitment process.