Conference and Exhibition Coordinator

Job Title: Personal Secretary

Job Summary:

The Personal Secretary will provide high-level administrative support to senior executives. This role requires discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality.

Key Responsibilities:

• Manage executive schedules, including meetings, appointments, and travel arrangements.

• Screen and direct phone calls and distribute correspondence.

• Handle incoming emails and other communications on behalf of the executive.

• Prepare reports, memos, letters, presentations, and other documents.

• Coordinate and arrange internal and external meetings and events.

• Maintain filing systems, both electronic and physical.

• Remind the executive of important tasks and deadlines.

• Take dictation and minutes and accurately enter data.

• Perform general office duties such as ordering supplies and managing records.

• Liaise with internal staff and external partners.

• Ensure confidentiality of sensitive matters at all times.

Requirements and Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.

• Proven experience as a Personal Assistant, Executive Secretary, or similar role.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize daily workload.

• High level of discretion and professionalism.

• Fluency in English is required; knowledge of Arabic is an advantage.

We are seeking a detail-oriented Human Resources Specialist to join our dynamic team, responsible for managing end-to-end recruitment processes, maintaining employee records, and implementing HR policies. The ideal candidate will handle payroll administration, coordinate training programs, and assist in performance management while ensuring compliance with labor laws and company regulations. Key responsibilities include conducting job interviews, processing employee documentation, developing HR initiatives, managing benefits administration, and fostering a positive work environment through effective employee relations.