Executive Secretary📣 Job Ad

About the Role

NMR Group is seeking a full-time Executive Secretary to join our team in Riyadh, Saudi Arabia. This role is central to providing comprehensive administrative and organizational support to senior management, ensuring daily operations are conducted with efficiency and a high degree of precision. The Executive Secretary will work directly with leadership to facilitate smooth workflow and effective communication.

Key Responsibilities

• Draft and prepare letters, reports, and official correspondence, ensuring accuracy and professionalism.
• Organize and maintain files and documents for easy access and retrieval.
• Manage incoming and outgoing mail for senior management, ensuring timely follow-up.
• Coordinate and arrange internal and external meeting schedules for senior management.
• Prepare and distribute meeting agendas in advance.
• Accurately record meeting minutes, including decisions, recommendations, and required actions, and follow up on tasks to ensure completion.
• Organize the daily schedule for senior management and track appointments, ensuring adherence to priorities.
• Arrange travel schedules, including flight and hotel bookings, and prepare related expense reports.

Administrative Support and Development

• Prepare reports, presentations, and other required documents for senior management.
• Coordinate with other departments to ensure the smooth implementation of directives.
• Stay updated on administrative developments and provide recommendations to improve workflows and increase efficiency.
• Keep abreast of technological advancements in administrative automation and apply them where beneficial.

Confidentiality and Professionalism

A critical aspect of this role involves safeguarding sensitive information and data related to senior management. The Executive Secretary is responsible for ensuring the secure handling of all documents and correspondence, maintaining the highest level of discretion and professionalism at all times.

Required Experience

Candidates for this position should possess 0-1 years of relevant experience in an administrative or secretarial role, preferably supporting senior-level executives.

Work Location

This position is based in Riyadh, Saudi Arabia.