Office Manager📣 Job Ad

Position Summary:
The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.

Key Responsibilities:

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Job Objective:
To organize and coordinate administrative operations within the office to ensure smooth and efficient workflow, and to support senior management by overseeing daily activities and maintaining a professional and well-structured work environment.

Key Responsibilities:

• Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
• Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
• Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
• Supervise administrative support, reception, and general service staff.
• Monitor and manage office supplies and equipment to ensure continuous availability.
• Communicate with suppliers and service providers, and follow up on office contracts and invoices.
• Prepare and submit periodic reports to senior management.
• Contribute to improving internal processes and enhancing administrative efficiency.
• Welcome visitors and clients, representing the office in a professional manner.
• Organize and archive both paper and electronic files for easy access.

Qualifications Required:

• Bachelor’s degree or diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in English (spoken and written).
• Strong organizational and coordination skills with experience handling administrative correspondence.
• Proficient in computer use and Microsoft Office applications.
• Excellent communication, problem-solving, and teamwork skills.
• Ability to manage time effectively and handle multiple tasks efficiently and professionally.

Join JAM Event Services as an Office Manager in our Riyadh office!
We are seeking an enthusiastic and people-focused Office Manager to support the day-to-day operations of our clients' Riyadh office. This is a fantastic opportunity for someone organized, proactive, and comfortable managing administrative, coordination, and communication responsibilities in a dynamic and fast-paced environment.

Key Responsibilities:

• Oversee daily office operations and ensure smooth administrative processes.
• Manage relationships with suppliers, vendors, and service providers.
• Handle correspondence, document filing, and office inventory.
• Support with travel bookings, expense tracking, and scheduling meetings.
• Prepare reports, presentations, and internal communications as needed.
• Coordinate logistics for visiting team members and external guests.
• Maintain a welcoming, professional office environment.

Requirements:

• 2–4 years of experience in administration, office management, or executive support.
• Excellent communication skills in English (Arabic is a plus).
• Strong attention to detail, organization, and follow-through.
• Confident in handling supplier coordination and administrative documentation.
• Proficient in MS Office and general office tools.
• Positive attitude and ability to multitask effectively.

Join us at JAM Event Services, the Middle East's leading consultancy for safety, recruitment, staffing, and training solutions in the event industry!