Office Manager📣 Job Ad

Join CMS MENA as an Office Manager
We are seeking an experienced Office Manager for our office in Riyadh. This role is crucial for ensuring the smooth operation of our office, including administration, reception, and client onboarding tasks.

Key Responsibilities:

• Prepare employment contracts and offer letters for new joiners.
• Add new employees to Workday and maintain HR data securely.
• Enrol new joiners in training and health insurance.
• Manage employee files and maintain data confidentiality.
• Coordinate with the PR officer for visa processes.
• Manage office supplies and equipment, ensuring a professional office environment.
• Support and organise office events and meetings.
• Liaise with various departments for collaborative tasks.

About You:
To thrive in this role, you must possess:

• Excellent communication skills in English and Arabic.
• Previous experience in facilities and administration management.
• Strong interpersonal and client service skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of Saudi employment legislation.

Education and Experience:
A Bachelor’s degree in Business Administration, Finance, HR, or related fields is preferred, along with at least five years of relevant experience in KSA.

Benefits:
We offer a competitive salary package and medical insurance for our employees.

Join Our Team as an Office Manager!
Fastlo Logistics Company is seeking a dedicated Office Manager to support the Sales Director in maintaining a smooth workflow and efficient operations. As part of our team, you will play a crucial role in ensuring the organization runs effectively and professionally.

Key Responsibilities:

• Manage and organize the Sales Director’s daily and weekly schedule.
• Coordinate and confirm internal and external meetings.
• Prepare meeting summaries and follow up on action items.
• Facilitate communication between the Sales Director and other departments.
• Track ongoing tasks and ensure timely execution.
• Prepare reports, presentations, and documents as needed.
• Organize and maintain digital and physical files.
• Manage incoming emails and correspondence.
• Provide administrative support for daily operations.
• Maintain confidentiality and professionalism.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum of 1 year of experience in office management or executive support.
• Strong organizational and multitasking skills.
• Excellent communication skills in English and Arabic.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work under pressure effectively.
• Professional, detail-oriented, and reliable.
• High level of discretion and confidentiality.

About Fastlo:
Established in 2014, Fastlo Logistics Company is a leading provider of fast and secure shipping solutions across Saudi Arabia. We pride ourselves on our efficiency and have built a reputation in the logistics field over the past decade.

Company Overview:
A leading construction company specialized in large-scale infrastructure projects (water networks, water transmission, desalination, sewage networks, lifting stations, and related mega projects) is seeking to hire an experienced Business Development Manager to drive the company’s growth in the GCC market, with a primary focus on the Kingdom of Saudi Arabia.

Key Requirements:

• Engineering degree (Civil, Mechanical, Electrical, or related discipline) from a recognized university.
• Minimum 25 years of total experience in construction and infrastructure projects.
• Solid experience in the GCC region, with at least 10 years in Saudi Arabia, specifically in:
• Water transmission and distribution projects.
• Desalination-related projects.
• Sewage networks and pipelines.
• Pumping / lifting stations and treatment / desalination plants.
• Proven experience in developing and implementing business development strategies in the infrastructure and water sectors.
• Identifying, evaluating, and securing new project opportunities (EPC, PPP, concessions, long-term O&M, etc.).
• Building and maintaining strong relationships with government and semi-government entities, utilities, and key decision-makers.
• Strong commercial and contractual awareness, with the ability to coordinate with internal departments to support winning strategies.
• Demonstrated leadership and business management skills.
• Excellent communication, presentation, and negotiation skills.
• Fluent in English (spoken and written); Arabic is an added advantage.
• Preferably Saudi nationals.

Main Responsibilities:

• Develop, lead, and implement the company’s business development strategy in Saudi Arabia and the wider GCC region.
• Identify new business opportunities in infrastructure, water, sewage, and related mega projects.
• Build and maintain a strong network of relationships with government and semi-government entities, utilities, and major private sector clients.
• Monitor and analyze market trends, upcoming tenders, and regulatory changes affecting the water and infrastructure sectors.
• Work closely with the Tendering and Proposals teams to select target projects aligned with the company’s strategy.
• Lead negotiations related to MOUs and JV agreements.
• Prepare business development reports for top management.
• Represent the company in exhibitions, conferences, and official meetings.

Benefits:

• Competitive salary package and incentives based on experience.
• Opportunity to play a leading role in the company’s expansion.
• Professional working environment within a reputable and growing construction company.