Secretary📣 Job Ad

Join Riyadh Exhibitions Company as a Secretary / Manager Assistant!
We are seeking a highly organized and proactive individual to support our Operations Manager. This role requires strong administrative, technical, and communication skills to ensure smooth business operations and successful execution of exhibitions.

Major Duties and Responsibilities:

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

Qualifications:

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

Join Taib as a Secretary
Taib is one of the leading companies in the healthcare sector in Saudi Arabia, established in 2018. We provide a variety of services including home healthcare, ambulance services, and corporate wellness programs. As we expand our operations, we seek a dedicated Secretary to support our senior management team.

Job Summary:
The Executive Secretary will provide direct administrative support to senior management by managing calendars, coordinating meetings, and handling sensitive documents. This role requires strong communication skills and a high level of professionalism.

Key Responsibilities:

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence professionally.
• Maintain organized filing systems.
• Coordinate travel arrangements and logistics.
• Act as a liaison between executives and stakeholders.
• Support report preparation and maintain confidentiality.

Qualifications and Skills Required:

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in an executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficient in Microsoft Office.
• Strong organization and detail-oriented skills.

What We Offer:
At Taib, we value our employees and offer competitive salaries, benefits, and opportunities for career development in a collaborative environment.

A secretary is required to work in a prestigious company, possessing high administrative and organizational skills, and having experience in using Microsoft Office programs. Tasks include organizing appointments and meetings, managing correspondence and documents, and coordinating with various departments and stakeholders. Proficiency in the English language, both spoken and written, is required, along with the ability to work under pressure, commitment to deadlines, and high professionalism at work.