Secretary📣 Job Ad

Company Description:
Bio Investments Ltd. focuses on building local capabilities in vaccines, biologics, and diagnostic testing. The company aims to support national health security, strengthen local manufacturing, and contribute to long term sustainability within Saudi Arabia’s life sciences ecosystem.

Role Description:
This is a full-time, on-site position in Riyadh for an Administrative Secretary. The role includes providing daily administrative support, managing schedules, organizing meetings, maintaining records, and handling clerical tasks. It also involves acting as a point of contact for internal and external stakeholders, supporting operational activities, and ensuring smooth communication and efficient office workflow.

Key Responsibilities:

• Attend meetings and record minutes accurately
• Prepare professional PowerPoint presentations and Word documents
• Organize and coordinate meetings and follow up on action items
• Follow up on post meeting action items and ensure timely completion
• Track tasks and deadlines using project management tools such as Asana and Wrike
• Coordinate with relevant teams to ensure timely execution of assigned tasks
• Prepare weekly progress reports summarizing completed and pending work
• Manage schedules and appointments
• Maintain organized filing systems and documentation
• Prepare agendas, meeting materials, and supporting documents
• Serve as a primary point of contact for internal and external stakeholders
• Prepare reports, summaries, and structured documents to support decision making
• Handle sensitive and confidential information with professionalism
• Provide administrative support as needed

Qualifications:

• Excellent English communication skills, written and spoken
• Strong clerical and documentation skills
• Proficiency in Microsoft Office Word Excel PowerPoint Outlook
• Strong organizational and multitasking abilities
• Experience in scheduling and meeting coordination
• Ability to prepare reports and structured documents
• High attention to detail and strong follow up skills
• Ability to manage multiple priorities under pressure
• Experience using project management tools Asana and Wrike is a plus
• Previous experience in a similar administrative role is preferred
• Familiarity with multicultural and international environments is an advantage

Join Our Team!
We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

Qualifications:

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.

A secretary is required to work in a prestigious company to organize appointments, manage correspondence, and coordinate meetings. The candidate must possess excellent skills in using Office programs and the ability to organize and manage time efficiently. Responsibilities include: answering calls, archiving files, preparing reports, and coordinating between different departments. Please communicate in case of no response on WhatsApp 05********.