Administrative Specialist📣 Job Ad

Key Responsibilities:

• Supervise all accounting activities and monitor the implementation of approved financial systems and procedures.
• Review all financial documents and ensure accuracy before recording in accounting books.
• Monitor transactions related to land purchases and sales, prepare tax invoices, and maintain ownership transfer deeds.
• Supervise monthly closure of financial records and quarterly data publication.
• Ensure accuracy and compliance of financial statements with accounting standards and company policies.
• Review general ledger monthly to verify account balances and analyze discrepancies.
• Manage tax accounts and ensure compliance with government regulations.
• Supervise payroll processing and ensure accurate calculation of allowances and deductions.
• Ensure secure storage of financial documents and accounting records for easy retrieval.
• Process purchase transactions in the computer system and issue receipts and invoices timely.
• Supervise zakat payments and prepare monthly, quarterly, and annual tax reports to meet legal requirements.
• Prepare periodic reports on activities and achievements for review by management.
• Establish workforce requirements as per company policies and procedures.
• Recommend staff for training sessions and evaluate attendance outcomes.
• Manage employee leave and departures.
• Conduct performance evaluations for team members and provide necessary recommendations.
• Perform any other duties assigned by superiors related to job responsibilities.

• Team Supervision: Lead and coordinate the activities of the production workers, monitor performance, and provide guidance.
• Production Management: Ensure production targets are met, adjust workloads, and uphold company policies.
• Quality Control: Maintain product quality standards, coordinate with the QC team for inspections, and implement corrective actions.
• Safety and Compliance: Promote a safe working environment and ensure compliance with health and safety regulations.
• Process Improvement: Identify improvement opportunities and collaborate with management to enhance production strategies.
• Resource Management: Manage inventory levels, coordinate with procurement for material availability, and maintain equipment.

• Over 5 years of experience in a production environment.
• Proven track record in supervising production teams and managing schedules.
• Experience in coordinating maintenance and repair activities.

• Develop various classes of estimates, budgeting, CAPEX, forecasting, and cost control.
• Process invoices and cost estimating.
• Manage LSTK contract procurement and administration.

• Bachelor's Degree in Business Administration or Engineering.
• Over 10 years of experience in a related field.
• Preferred certifications: Certified Cost Professional, AACE, PMP-PMI.

• Familiarity with SAP applications and MS-Office (Excel, Word, PowerPoint, Access).
• Knowledge of scheduling software such as Primavera and Microsoft Project.