Executive Assistant📣 Job Ad

Job Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership at Agile Consultants. This role is crucial in managing executive schedules and ensuring smooth day-to-day operations.

Key Responsibilities:

• Manage executives’ calendars, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact between senior management, internal teams, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain an efficient document management and filing system for easy retrieval of information.
• Support special projects, conduct research, and manage ad-hoc tasks as required.
• Anticipate the needs of executives to ensure the timely completion of key tasks and deliverables.

Job Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Professional demeanor, proactive attitude, and strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility to work in either Riyadh or Dammam.

Join Air Products as an Executive Assistant and Marketing Communications Specialist!

At Air Products, we strive to reimagine what's possible and collaborate to tackle the most significant energy and environmental sustainability challenges facing the world today. We are seeking a dedicated Executive Assistant and Marketing Communications Specialist to support our CEO and leadership team.

Nature & Scope
This critical role includes supporting day-to-day executive operations, board governance, and corporate communications.

Principal Accountabilities

• Executive & Administrative Support:
  • Provide full administrative and secretarial support to the CEO and leadership team.
  • Manage calendars, appointments, travel arrangements, and correspondence.
  • Prepare meeting agendas and minutes for leadership meetings.
  • Serve as Board Secretary, maintaining official records and ensuring compliance.
• Internal Communications & Culture Management:
  • Develop and implement internal communication strategies.
  • Coordinate internal announcements and employee engagement campaigns.
  • Support initiatives that promote company culture and values.
• External Communications & Branding:
  • Manage corporate branding and public relations activities.
  • Prepare communication materials and oversee the company’s social media presence.
• Project & Office Coordination:
  • Support special projects led by the leadership team.
  • Maintain effective filing and documentation systems.

Education
Minimum bachelor’s degree in Business Administration, Marketing, Communications, or a related field.

Experience
Minimum 5 years in executive support or marketing roles, preferably in corporate environments. Previous support for senior management is highly desirable.

Skills & Competencies
Strong communication skills in English, excellent organizational abilities, discretion in handling confidential matters, and proficiency in Microsoft Office Suite are required.

We invite you to apply and grow with us as we build a diverse and inclusive work environment focused on safety and innovation.

Join Our Team as a Sales Coordinator!
Are you ready to support a dynamic sales team in the automotive business? At TASC Outsourcing, we are looking for a Sales Coordinator to manage administrative tasks and ensure efficient sales processes.

Job Purpose: The Sales Coordinator plays a critical role in supporting the sales department, handling various administrative duties, coordinating activities, preparing reports, and facilitating communication between the sales team, customers, and departments.

Key Responsibilities:

• Coordinate daily sales operations and provide administrative support to the sales team.
• Prepare sales quotations, pro forma invoices, and customer order confirmations.
• Follow up on customer inquiries, quotations, and order statuses.
• Maintain accurate sales data and customer records.
• Assist in preparing sales reports, forecasts, and performance analyses.
• Liaise with logistics, finance, and registration departments for vehicle delivery and documentation.
• Support the sales team with payments, financing, and insurance documentation.
• Monitor stock availability and coordinate with parts and service departments.
• Handle customer calls and emails professionally.
• Ensure compliance with company policies and quality standards.

Requirements:

• Proven experience in a similar role, preferably within the automotive sector.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office and ERP/CRM systems.
• Detail-oriented with strong analytical skills.
• Ability to work under pressure and meet deadlines.
• Diploma or Bachelor’s in Business Administration, Marketing, or related field.
• Fluency in English (Arabic is a plus).

Join us and be part of our innovative team that shapes the future of staffing and recruitment!