Executive Secretary / Planning & Support Specialist📣 Job Ad

About the Role

SENAAT صناعات is seeking an Executive Secretary / Planning & Support Specialist to join its team in Dammam, Eastern Province, Saudi Arabia. This full-time position is integral to providing comprehensive administrative, coordination, and executive support across various business functions and departments. The role requires strong organizational abilities and a proactive approach to supporting senior management and departmental operations within a dynamic environment.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for senior executives and management.
• Prepare and draft correspondence, reports, presentations, and other administrative documentation with accuracy and professionalism.
• Coordinate meetings, including preparing agendas, taking detailed minutes, and following up on agreed actions and decisions.
• Maintain and organize all records, files, and documentation, ensuring systematic filing and easy retrieval.
• Coordinate with various departments and follow up on administrative requests and transactions to ensure timely completion.
• Prepare executive reports and presentations as directed by senior management.
• Monitor meeting resolutions and action plans, liaising with relevant stakeholders for effective execution.
• Support and coordinate executive management, board, and committee meetings, upholding confidentiality.
• Assist in the coordination of corporate events, activities, and official visits.
• Maintain strict confidentiality regarding sensitive information and demonstrate professionalism in all interactions.
• Perform other duties as assigned by management.

Qualifications and Experience

• Bachelor's degree in Business Administration, Office Management, Executive Secretarial Studies, or a closely related field.
• A minimum of 3 to 5 years of experience in executive secretarial, administrative support, or executive assistance roles.
• Proven experience supporting C-level executives, senior management, or department directors is preferred.
• Experience in corporate environments, particularly within the construction, industrial, engineering, or similar sectors, is preferred.
• Experience or practical knowledge in Human Resources, Information Technology, Internal Audit, or other related corporate functions is preferred.
• Familiarity with or hands-on experience in Enterprise Resource Planning (ERP) systems or Human Resources Information Systems (HRIS) is considered an advantage.

Required Skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in both Arabic and English.
• Strong organizational, coordination, time-management, and prioritization skills.
• Excellent follow-up and multitasking abilities.
• Ability to work effectively in a fast-paced environment.

Work Location and Type

This is a full-time position based in the 1st Industrial City of Dammam, Eastern Province, Saudi Arabia. Candidates may be assigned to different departments based on business requirements, qualifications, and relevant experience.

SENAAT صناعات is an inclusive workplace that supports people with disabilities.