Project Management Specialist📣 Job Ad

About the Role
The Project Coordinator will be responsible for managing and coordinating a variety of Medium volume, multi-product transaction flow for a large US-based client using their proprietary tool or platform. This role involves daily interaction with the client and continuous coordination with internal cross-functional teams to ensure success.

Key Responsibilities

• Client Coordination: Act as the single point of contact for the US client for all project-related activities, understanding and complying with client processes and providing daily status updates.
• Platform & Transaction Management: Monitor transaction volumes and ensure accurate data entry, tracking transaction lifecycles, and identifying bottlenecks.
• Internal Cross-Functional Coordination: Work with internal teams to assign tasks, assess performance, and align workflows with client requirements.
• Tracking, Reporting & Governance: Maintain trackers and prepare reports on transaction flow, ensuring all documentation is maintained.
• Risk & Issue Management: Identify operational risks and implement corrective actions.
• Continuous Improvement: Suggest process enhancements and train internal teams on updated procedures.

Requirements

• Bachelor's degree in business or Engineering.
• PMP / Prince2 / Agile certification preferred.
• Min 5/8 years in project and business transition management.
• Excellent project management, communication, and analytical skills.
• Fluency in English is mandatory.

Join Wood as a Project Reporting Coordinator!
Are you ready to be part of a remarkable team that is trusted by clients to design and advance the world? Wood is currently seeking a Project Reporting Coordinator to support our Projects business and play a critical role in Ma’aden's strategic project, aimed at developing a new gold mine and processing facility, aligning with the Kingdom’s Vision 2030 and Ma’aden’s 2040 Strategic Objectives, located in Ar Rjum, KSA.

Responsibilities:

• Assist project teams with daily support and coordination of project activities.
• Organize and expedite workflow and follow up on action items.
• Maintain knowledge of project status, scheduling, and departmental operations.
• Set up and maintain project file directories.
• Handle clerical, administrative, and general office duties.
• Coordinate meetings and appointments, and assist with onboarding processes.
• Prepare documentation and ensure compliance with project standards.

Qualifications:
To be successful in this role, you should have:

• At least five years of project or administrative experience in the Engineering and Construction industry.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook); Oracle experience is a plus.
• Good organizational skills and self-motivation to learn.
• Ability to communicate courteously and professionally.
• Valid Driver's License.
• Bilingual skills are a plus.

What We Offer:
Join Wood and enjoy benefits like:

• Medical insurance with extensive coverage.
• Employee Assistance Programme to support personal well-being.
• Social insurance contributions compliant with KSA legislation.
• End of Service Gratuity in line with KSA Labour Law.
• Examination leave for continuing education.
• Professional membership support related to your role.
• Awards and recognition for exemplary performance.

At Wood, we are committed to equal employment opportunities and value diversity in our workforce. We encourage talented individuals who feel they meet the requirements to apply and help us tackle critical challenges together.