Purchase Specialist

About the Job
A Purchasing Specialist will supervise the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind.

What will I be doing?
As Purchasing Specialist, you will supervise the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind. Specifically, you will be responsible for performing the following tasks:

• Purchasing of all goods and equipment required by the hotel
• Supervise the purchase of correct goods and materials at a competitive price and proper quantities/volumes
• Regularly report on goods purchased and inventory levels to allow for more effective future purchasing
• Report all monthly savings to the hotel Team
• Work with hotel management to improve the purchasing process as a way to reduce waste and improve profitability
• Maintain good communication and working relationships with all hotel areas
• Attend finance meetings, as required
• Act in accordance with fire, health and safety regulations
• Serve your role and Team in an environmentally-conscience manner

What are we looking for?
A Purchasing Specialist serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain an attitude, behaviours, skills, and values that follow:

• Previous experience in a high volume Accounts function
• Computer literate, with good Microsoft Excel skills
• Good time management and organisation skills
• Passion for providing an exceptional customer service experience

It would be advantageous if you can demonstrate:

• Previous experience with the Birchstreet and the PeopleSoft system
• Relevant degree, in Finance/Accounting or related business discipline, from an academic institution

What will it be like to work for Hilton?
Hilton is the leading global hospitality company with a diverse range of properties and a strong commitment to exceptional guest experiences.

Join Matar Al Baqmi Holding Company as a Purchasing Specialist!
As a Purchasing Specialist, you will play a crucial role in executing the procurement of materials, equipment, and services required by our organization. This position involves ensuring timely purchasing, accurate documentation, competitive pricing, and compliance with procurement policies.

Key Responsibilities:

• Process purchase requests and issue purchase orders in a timely manner.
• Source suppliers and obtain competitive quotations based on required specifications.
• Negotiate pricing, payment terms, delivery schedules, and contract conditions.
• Coordinate with suppliers to ensure on-time delivery and resolve delays or discrepancies.
• Monitor inventory levels and collaborate with relevant departments to forecast needs.
• Maintain and update the approved vendor list and purchasing database.
• Review and verify purchase requisitions for accuracy and compliance.
• Prepare procurement reports, including price comparisons, cost analysis, and supplier performance.
• Ensure procurement activities follow company policies and quality standards.
• Support vendor evaluation and participate in supplier audits when necessary.
• Maintain accurate records and documentation of all procurement-related transactions.
• Collaborate with finance, warehouse, and operations teams to ensure smooth purchasing processes.

Qualifications & Knowledge:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• Knowledge of procurement processes, sourcing techniques, and supply chain principles.
• Understanding of contract terms, pricing structures, and vendor management.

Experience:

• 2–4 years of experience in purchasing or procurement roles.
• Experience in the same industry or ERP-driven environments is an advantage.

Skills & Competencies:

• Strong negotiation and communication skills.
• Excellent analytical skills and attention to detail.
• Proficiency in MS Office and ERP procurement modules.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and work under pressure.
• Effective problem-solving and decision-making skills.
• Accuracy in documentation and reporting.
• Strong relationship-building skills with suppliers.