Executive Assistant📣 Job Ad

Join Modern Mills Company as an Executive Assistant to the CEO
As a key member of our team, you will provide comprehensive high-level support to the CEO, ensuring alignment with strategic organizational objectives.

Key Responsibilities:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and optimize the CEO’s calendar and complex travel arrangements.
• Screen, draft, and manage all CEO correspondence professionally and confidentially.
• Prepare exec-level communication, including presentations, reports, and briefing materials.
• Attend meetings, capture minutes, and track action items.
• Provide analytical support through reports, dashboards, and data insights.
• Consolidate inputs from multiple departments into clear and concise summaries.
• Ensure smooth day-to-day operations of the CEO office.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, or related field.
• 3-5 years of experience supporting C-suite executives.
• Advanced proficiency in MS Excel, PowerPoint, and reporting tools.
• Strong experience with Power BI for data visualization.

What We Offer:

• Structured training and mentorship.
• Competitive salary and comprehensive benefits.
• Opportunities for meaningful work contributing to food security and sustainability.

Role Overview: We are seeking an organized and proactive Executive Assistant to support senior leadership, ensuring smooth operations, strategic coordination, and effective communication across the organization. The successful candidate will balance high-level administrative support with a collaborative approach, contributing to overall executive effectiveness.

Key Responsibilities:

• Manage complex calendars, coordinate internal and external meetings, and arrange travel arrangements with attention to detail and cost efficiency.
• Prepare, edit, and format correspondence, reports, presentations, and briefing materials for the executive team.
• Screen, prioritize, and respond to emails and inquiries; handle confidential information with discretion and integrity.
• Coordinate cross-functional projects, track action items, and ensure deadlines are met.
• Schedule and organize meetings, prepare agendas, take accurate minutes, and follow up on action items.
• Serve as an extension of the executive office, liaising with internal teams, partners, and stakeholders to ensure seamless communication.
• Identify opportunities to optimize processes, implement improvements, and enhance overall efficiency.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organizational, time management, and multitasking abilities with a proactive mindset.
• Strong written and verbal communication skills; professional demeanor and discretion with confidential information.
• Proficiency in calendar management, travel logistics, and MS Office or Google Workspace suite; adaptability to new tools.

Compensation And Benefits: Comprehensive rewards program for you and your family to recognize performance and support work-life balance.

Join Our Team!
We are currently supporting a leading organisation in Saudi Arabia in the search for a high-performing Executive Assistant to the CEO.

About the Role:
This is a highly confidential hire and a critical role within the leadership team, requiring someone who thrives in a fast-paced, high-impact environment.

Key Responsibilities:

• Complex calendar and travel management across multiple time zones.
• Acting as a gatekeeper and key point of contact for senior stakeholders.
• Preparing presentations, reports, and executive communications.
• Supporting leadership meetings and tracking key action points.
• Handling highly confidential and sensitive information.
• Supporting on strategic projects and ad hoc initiatives.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Proven experience supporting C-level executives as an EA.
• Strong communication skills in Arabic and English.
• Exceptional organisation and prioritisation skills.