Executive Assistant📣 Job Ad

Join Alfalak Electronic Equipment & Supplies Co. as an Executive Assistant!
Are you ready to be an essential part of a leading IT and communications solution provider in Saudi Arabia? This role offers you the opportunity to provide comprehensive administrative and operational support to the CFO and the department, ensuring smooth organizational operations.

Key Responsibilities:

• Manage incoming and outgoing communications, including answering and transferring telephone calls.
• Organize and maintain the schedule of the line manager, including employee reviews and visitor receptions.
• Attend meetings, prepare minutes, and distribute them in a timely manner.
• Archive correspondence according to legal procedures and internal policies.
• Prepare and distribute correspondence, letters, and reports as needed.
• Ensure professional appearance of the CFO’s office and meeting rooms.
• Coordinate travel logistics, including airline reservations and transportation.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Foundational knowledge in business management preferred.
• Excellent command of English and preferably Arabic.
• Strong verbal, written, and presentation skills.
• Proficiency in Microsoft Office Suite.
• Able to adapt to new technologies and software tools.
• Understanding of market practices and compliance with laws.

Experience:

• Previous experience in administrative or executive support roles preferred.
• Experience in coordinating schedules, meetings, and travel.
• Familiarity with document management and reporting.

Become a part of our organization where your skills are valued and developed!

Join our dynamic team at PwC! We are seeking an Executive Assistant to support our leadership in Jeddah, Makkah, Saudi Arabia. This role is pivotal in managing the workflows of our executives and enhancing the efficiency of our office operations.

Key Responsibilities:

• Diary Management: Efficiently manage and update online diaries, book appointments, and arrange meetings.
• Call and Email Management: Screen calls and monitor emails to ensure timely communication with clients and executives.
• Client Relationships: Foster strong relationships with clients through professional communication.
• Meeting Coordination: Organize internal and external meetings, ensuring all requirements such as IT and catering are managed effectively.
• Document Management: Proofread and finalize presentations, proposals, and correspondence.

Requirements:
To be successful in this role, you must demonstrate excellent organizational skills, discretion, and a proactive approach to tasks. Adaptability and the ability to build strong relationships are essential. Previous experience in an administrative role is preferred.

About PwC: At PwC, we are dedicated to providing strategic advice and solutions to our clients. Join us to help businesses optimize their operations and achieve their goals.

About EY
At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

The Opportunity
As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you’ll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries, travel and accommodation
• Screen emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

Skills And Attributes For Success

• The demonstrated ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate in the use of Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills including telephone manner and interpersonal skills
• A strong team member with an ability to work across multiple teams
• Experience in a professional services environment is highly regarded.

What We Offer You
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams.