Executive Assistant📣 Job Ad

Join Alfalak Electronic Equipment & Supplies Co. as an Executive Assistant!
Are you ready to be an essential part of a leading IT and communications solution provider in Saudi Arabia? This role offers you the opportunity to provide comprehensive administrative and operational support to the CFO and the department, ensuring smooth organizational operations.

Key Responsibilities:

• Manage incoming and outgoing communications, including answering and transferring telephone calls.
• Organize and maintain the schedule of the line manager, including employee reviews and visitor receptions.
• Attend meetings, prepare minutes, and distribute them in a timely manner.
• Archive correspondence according to legal procedures and internal policies.
• Prepare and distribute correspondence, letters, and reports as needed.
• Ensure professional appearance of the CFO’s office and meeting rooms.
• Coordinate travel logistics, including airline reservations and transportation.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Foundational knowledge in business management preferred.
• Excellent command of English and preferably Arabic.
• Strong verbal, written, and presentation skills.
• Proficiency in Microsoft Office Suite.
• Able to adapt to new technologies and software tools.
• Understanding of market practices and compliance with laws.

Experience:

• Previous experience in administrative or executive support roles preferred.
• Experience in coordinating schedules, meetings, and travel.
• Familiarity with document management and reporting.

Become a part of our organization where your skills are valued and developed!

Join our dynamic team at PwC! We are seeking an Executive Assistant to support our leadership in Jeddah, Makkah, Saudi Arabia. This role is pivotal in managing the workflows of our executives and enhancing the efficiency of our office operations.

Key Responsibilities:

• Diary Management: Efficiently manage and update online diaries, book appointments, and arrange meetings.
• Call and Email Management: Screen calls and monitor emails to ensure timely communication with clients and executives.
• Client Relationships: Foster strong relationships with clients through professional communication.
• Meeting Coordination: Organize internal and external meetings, ensuring all requirements such as IT and catering are managed effectively.
• Document Management: Proofread and finalize presentations, proposals, and correspondence.

Requirements:
To be successful in this role, you must demonstrate excellent organizational skills, discretion, and a proactive approach to tasks. Adaptability and the ability to build strong relationships are essential. Previous experience in an administrative role is preferred.

About PwC: At PwC, we are dedicated to providing strategic advice and solutions to our clients. Join us to help businesses optimize their operations and achieve their goals.

Join Ibix Global Tech as an Executive Assistant!
We are seeking a proactive and detail-oriented Executive Assistant (Female) to support our Business Director. This is a unique opportunity to immerse yourself in business operations, strategy, and executive leadership support within a globally recognized IT company.

Responsibilities:

• Implement strategies and operational plans.
• Provide executive support to the Business Director including management of calendar, travel, meetings, and follow-ups.
• Attend meetings, taking minutes, tracking action items, and ensuring timely completion of tasks.
• Coordinate with various departments to monitor deliverables and KPIs.
• Prepare presentations, reports, and manage project documentation effectively.
• Facilitate internal communications between the Director and team members.
• Participate in strategic discussions and assist in business planning and reporting.

Requirements:

• 6 months to 1 year of experience in executive support or operations.
• Bachelor’s degree in IT related fields such as computer science, network engineering, cybersecurity, or artificial intelligence.
• Fresh graduates from IT fields are encouraged to apply.
• Fluency in English is required; Arabic is a plus.
• Proficiency in Microsoft Office, Google Workspace, and project management tools like Trello or Notion.
• Strong organizational, communication, and multitasking skills.
• Willingness to travel internationally as needed (100%).

Growth Opportunities:

• Occasional global travel for meetings, workshops, and business events.
• Collaborate with international teams for hands-on experience in global operations.
• Comprehensive training and professional growth.