Executive Assistant📣 Job Ad

About the Role
The Executive Assistant to the Managing Director of Area Saudi Arabia is an experienced and organized professional who plays a crucial role in ensuring the effective operation of the office. This position involves managing the daily workflow of the Managing Director, demonstrating a great attitude and a proactive approach in a dynamic work environment.

Responsibilities

• Provide executive support, maintaining confidentiality and professionalism at all times.
• Manage the MD's calendar, coordinating internal and external meetings.
• Serve as the first point of contact for stakeholders, ensuring timely communication.
• Prepare necessary reports, presentations, and materials for meetings and trips.
• Arrange travel logistics, including flights, accommodations, and transport.
• Organize internal and external meetings, ensuring all requirements are met.
• Assist with office administration tasks such as managing deliveries and welcoming visitors.

Qualifications

• Bachelor’s degree required.
• 5+ years of experience in a similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English is essential, both written and spoken.
• Advanced proficiency in PowerPoint and Excel.

Soft Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proactive problem-solving abilities and attention to detail.
• Ability to handle sensitive information discreetly.
• Adaptability to changing priorities and unexpected situations.

Join Our Team as an Executive Assistant!
At Piece of Fabric Trading Company, we are on the lookout for a dedicated Executive Assistant who will support our top executive in a variety of essential tasks. If you are organized, proactive, and have a knack for managing multiple responsibilities, we want you!

Key Responsibilities:

• Administrative Support: Manage the executive’s calendar, schedule meetings and travel, prepare agendas, and maintain important files.
• Communication Management: Serve as a liaison between the executive and stakeholders, screening calls and responding to emails.
• Travel & Logistics: Arrange travel, prepare itineraries, and ensure smooth transitions.
• Office & Personal Tasks: Assist with professional and personal tasks as necessary, ensuring the executive’s office is well-organized.
• Reporting & Documentation: Prepare reports and presentations, monitor deadlines for document submissions.
• Professional Conduct: Maintain professionalism, adapt to the executive's style, and demonstrate reliability and discretion.

Requirements:

• Experience: 25 years in a similar role.
• Education: Bachelor’s Degree preferred but not mandatory.
• Language: Proficiency in English; knowledge of Arabic is a plus.
• Tech Skills: Strong in Microsoft Office and communication tools.
• Soft Skills: Excellent organization, communication, problem-solving, and time management skills.

This is a fantastic opportunity for those who are looking to grow in a dynamic environment. Flexibility in work hours may be essential based on the executive’s needs.
We look forward to your application!

Join Marriott International as an Executive Assistant
We are looking for an enthusiastic Executive Assistant to join our team at The Ritz-Carlton, Jeddah. As part of Marriott International, we are committed to creating extraordinary experiences for our guests and fostering a culture that empowers our employees.

About the Role:
Your role will be pivotal in delivering 'gold standards' every day. The gold standards guide us to improve continuously and uphold the excellence we have built our reputation on in luxury hospitality.

• Ensure timely and effective communication: Maintain efficient correspondence and documentation.
• Support Management: Assist the General Manager and other executives in their daily operations.
• Team Collaboration: Work closely with team members to foster a welcoming environment.

At The Ritz-Carlton, we aim to attract the best hospitality professionals. We believe that diversity in backgrounds enhances our service and culture.
Become a part of a global team where your skills and talents can shine.