Executive Secretary📣 Job Ad

in Faheem Certified Public Accountants

about 4 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join Our Team as an Executive Secretary!

Faheem Certified Public Accountants is seeking a highly organized and proactive Executive Secretary to support our Managing Partner at our Jeddah office. This full-time, on-site position is an exciting opportunity for early-career Saudi professionals to thrive in a professional services environment.

About Us:
We are a leading professional services firm in Saudi Arabia, specializing in accounting, financial, and management services. Our commitment is to contribute to the growth of the business ecosystem in the Kingdom through tailored solutions and exceptional client service.

Role Overview:
The Executive Secretary will provide direct executive and administrative support to ensure efficient daily operations. Key responsibilities include:

Managing daily calendars, appointments, and travel arrangements.
Coordinating emails, phone calls, and official correspondence.
Preparing reports, presentations, and business documents.
Organizing meetings and recording minutes.
Maintaining confidential files and documentation.
Supporting administrative and strategic initiatives.

Qualifications:
The ideal candidate will have:

Bachelor’s degree/Diploma in Business Administration or a related field.
0 to 3 years of relevant experience; fresh graduates are encouraged to apply.
Excellent communication skills in Arabic and English.
Proficiency in Microsoft Office Suite.
Strong organizational and multitasking skills.
A high level of professionalism and attention to detail.

This position is preferable for Saudi nationals, providing an excellent platform for personal growth and exposure to executive-level operations within a prestigious firm.

Requirements

Females-only workplace
For Saudis Only
Requires 2-5 Years experience

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SSCL

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Join Our Team as an Executive Secretary at SSCL!

Are you a highly organized individual with a knack for supporting senior executives? At Saudi Service Company Limited (SSCL), we are seeking an Executive Secretary to provide high-level administrative and secretarial support to our leadership team. SSCL is a leader in service provision in Saudi Arabia, specializing in maintenance operations and facility management across various sectors.

Job Purpose:
As an Executive Secretary, your main responsibility will be to manage communications, schedules, and documentation for our executives, ensuring the efficiency of organizational operations.

Key Accountabilities:

Manage executive calendars, schedule meetings, and coordinate appointments.
Draft, review, and prepare correspondence and official documentation.
Handle incoming and outgoing communications with professionalism and confidentiality.
Organize and maintain accurate filing systems for confidential records.
Coordinate travel arrangements and logistics for executive leadership.
Assist in the preparation of board meetings and presentations.
Track deadlines and follow up on pending tasks to ensure timely execution.
Liaise with internal departments and external stakeholders for smooth communication.
Maintain confidentiality and ensure compliance with company policies.
Identify process improvement opportunities in executive support.

Job Specifications:
Minimum Qualifications:

Bachelor’s degree in Business Administration, Office Management, or related field.
Diploma holders with extensive relevant experience may be considered.

Minimum Experience: