Join our team as an Executive Secretary at Al Mashora Law Firm!We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:
- Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
- Handling phone calls and emails, ensuring proper triage and responses.
- Organizing and updating electronic legal files daily in the company’s system.
- Preparing meeting minutes, documenting decisions and recommendations.
- Coordinating with clients regarding their requirements and documents.
- Following up on invoices and payments in collaboration with the finance department.
- Maintaining confidentiality regarding all information and cases.
- Arranging travel and external meetings as required.
- Collaborating with the procurement department for administrative requests.
- Assisting with HR matters related to attendance, leave, and onboarding.
- Performing additional administrative tasks as required by partners or management.
Qualifications:- Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
- Previous experience in a law firm or legal environment is essential.
- Proficient in computer skills (Microsoft Office).
- Able to work under pressure with strong organizational skills.
- Committed to professional confidentiality and accuracy.
- Fluent in English, both spoken and written.
