Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!

We are seeking a highly organized and detail-oriented Executive Secretary to support the leadership team at Malath Alqanun Law Firm in Jeddah. This role is crucial for maintaining an efficient and professional atmosphere in our growing law firm.

Key Responsibilities:

• Manage the calendar of the Managing Partner/General Manager, scheduling meetings and appointments.
• Welcome clients and handle calls/emails, organizing in-person and virtual meetings.
• Assist with case file management and ensure all documents are organized and e-archived.
• Follow up on court dates via the Najiz platform and update internal calendars.
• Draft official correspondence in both Arabic and English.
• Prepare simple contracts and client forms, gathering required documents from clients.
• Coordinate travel, meetings, and venue bookings for office events.
• Manage incoming/outgoing communication and handle basic office needs.
• Support HR tasks including attendance tracking and interview scheduling.

Qualifications:

• Diploma or bachelor’s degree in a relevant field.
• 3 to 5 years of experience as an Executive Secretary, preferably in a law firm.
• Strong command of Arabic and English, both spoken and written.
• Excellent computer skills, including proficiency in Microsoft 365 or Google Workspace.
• Familiarity with Najiz platform and basic legal document types is a plus.
• High level of organization and multitasking ability.
• Professional presence and commitment to confidentiality.

What We Offer:

• A dynamic work environment in a leading law firm.
• Opportunities for professional growth and development.
• A chance to be part of a committed team delivering high-quality legal services.

Please ensure you are based in Saudi Arabia, preferably Jeddah, with relevant work experience in the Kingdom. Fluency in English is mandatory. We look forward to your application!

Join Baraka for Real Estate Development & Investment Co. as an Executive Secretary

We are seeking a dedicated and professional Executive Secretary to provide high-level administrative and secretarial support to our senior management team. The ideal candidate will play a critical role in ensuring effective coordination of our daily operations and communication.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, draft, and review correspondence, reports, and official documents.
• Handle confidential information with discretion and professionalism.
• Organize meetings, prepare agendas, and record minutes.
• Coordinate internal and external communications on behalf of management.
• Maintain organized filing systems (both electronic and physical).
• Prepare presentations, reports, and other management documents.
• Follow up on pending tasks, deadlines, and commitments.
• Liaise with clients, partners, and external stakeholders as required.
• Support in general office administration and special assignments.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 35 years’ experience as an Executive Secretary or in a similar role.
• Strong communication skills in English and Arabic (written and verbal).
• Excellent organizational, multitasking, and time-management skills.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Benefits:

• Competitive salary and benefits package.
• Professional and supportive work environment.
• Opportunity to work on major real estate development projects.

Join our dynamic team as an Operations Manager!
We are looking for a passionate and experienced individual who will lead all kitchen operations in the catering division, contributing to the strategic growth of our business. The Operations Manager will balance operational leadership with insights into business strategy, ensuring that we not only produce exceptional food but also build lasting client relationships and secure catering contracts.

Key Responsibilities:

• Operational Management:
  • Manage all day-to-day kitchen activities ensuring efficiency and exceptional food quality.
  • Oversee food preparation and production schedules, ensuring timely delivery of meals.
  • Supervise kitchen staff, assigning tasks to ensure a smooth workflow.
  • Ensure compliance with food safety and hygiene regulations.
  • Coordinate with Procurement for supply needs and stock monitoring.
  • Maintain kitchen equipment and cleanliness, ensuring operational readiness.
  • Monitor costs and work to minimize waste and inefficiencies.
  • Prepare detailed reports on kitchen performance.
• Business Strategy & Development:
  • Develop and implement strategic plans for business growth in catering.
  • Analyze market trends to identify new opportunities and build partnerships.
  • Negotiate and secure service agreements aligned with our business objectives.
  • Collaborate with management to set revenue targets and broaden service offerings.
  • Propose innovations in menu design and service delivery to enhance customer value.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Hospitality Management, Culinary Arts or related fields.
• At least 5 years of experience in kitchen operations, including 2+ years in a leadership role.
• Proven experience in business development and strategic planning.
• Strong leadership, organizational, and excellent communication skills.
• Deep understanding of kitchen production flows and catering logistics.
• Proficient in MS Office and operations software.