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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
Join the Batterjee Medical College as an Office Manager!
We are seeking a dynamic individual to provide high-level administrative, coordination, and organizational support to the COO and executive team. This is an exciting opportunity for someone who thrives in a fast-paced environment and can manage office operations effectively.

Key Responsibilities:
  • Executive Support & Office Management: Manage daily operations of the COO's office, including scheduling and document preparation.
  • Coordinate internal meetings, take minutes, and follow up on action items.
  • Maintain confidentiality of sensitive information.
  • Act as a liaison between departments and external stakeholders.
  • Administrative & Reporting Duties: Prepare executive reports and meeting materials.
  • Support documentation, data entry, and file management systems.
  • Track deadlines and office workflows.
  • Design & Project Coordination: Provide basic graphic design support for internal communications.
  • Coordinate with vendors on office upgrades.
  • Maintain the quality of executive workspaces.
  • Other Duties: Assist with event planning and manage inventory of office supplies.
  • Perform additional duties as assigned by the COO.

Requirements:
  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • 3+ years of experience in an executive administrative or office management role.
  • Proficiency in Microsoft Office and basic graphic design tools.
  • Strong communication skills in English and Arabic preferred.
  • Excellent organizational and time management abilities.

Preferred:
  • Experience in an academic or medical environment.
  • Familiarity with interior design principles.
  • Knowledge of document/report formatting for executive use.

Key Competencies:
  • Professionalism and discretion.
  • Attention to detail and problem-solving ability.
  • Adaptability and initiative.
  • High degree of cultural sensitivity.

Requirements

  • No experience required

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