Purchase Specialist📣 Job Ad

About the Role
The F&B Procurement Specialist is pivotal in purchasing activities specific to food and beverage commodities and services. The role emphasizes securing supplies at competitive prices while upholding high operational standards.

Responsibilities

• Compile and summarize data for reports, schedules, proposals, and correspondence, supporting various F&B procurement activities.
• Prepare and deliver daily and monthly reports to the Restaurant Manager and Finance department concerning purchasing activities, including price trends and observations.
• Monitor and forecast primary cost influencers and market elements affecting assigned commodities.
• Contribute to strategy formulation through spend analysis, market dynamics, and geographic considerations.
• Manage and oversee consumables inventory, track purchasing behaviors, and establish monitoring controls to reduce costs.
• Conduct ongoing research for potential F&B suppliers, comparing and evaluating products.

Requirements

• Fluency in English is essential.
• Proficiency in MS Office is required.
• Bachelor's degree in a related field.
• 24 years of experience in a similar role, with prior work experience in Saudi Arabia.

Job Purpose:
To lead and manage the procurement process by sourcing high-quality materials, negotiating favorable contracts, and maintaining strong supplier relationships. The role ensures cost-effective purchasing while upholding quality, compliance, and efficiency to support business operations and strategic goals.

Key Accountabilities:

• Develop and implement sourcing strategies to optimize cost, quality, and efficiency.
• Identify, evaluate, and onboard high-value suppliers to ensure a competitive edge.
• Establish long-term partnerships with key suppliers for business sustainability.
• Conduct high-level supplier visits and audits to assess capabilities and compliance.
• Lead high-stakes negotiations to secure the best terms, pricing, and conditions.
• Collaborate with legal teams to review, finalize, and enforce supplier contracts.
• Implement strategic supplier agreements to ensure business continuity and cost savings.
• Oversee end-to-end procurement operations, ensuring efficiency and cost-effectiveness.
• Develop procurement strategies aligned with organizational goals.
• Ensure seamless integration of procurement activities with supply chain and production.
• Drive cost reduction initiatives without compromising quality and service.
• Analyze pricing trends, forecast procurement costs, and develop risk mitigation strategies.
• Optimize budgets and expenditures to maximize profitability.
• Assess and mitigate risks associated with procurement, suppliers, and supply chain disruptions.
• Ensure adherence to company policies, industry regulations, and ethical procurement standards.
• Develop contingency plans for critical supplier failures or market volatility.
• Stay ahead of industry trends, emerging technologies, and market fluctuations.
• Identify opportunities for process improvements and innovation in procurement.
• Implement digital transformation strategies for procurement efficiency.
• Lead, mentor, and develop a high-performing procurement team.
• Foster a culture of continuous improvement, collaboration, and accountability.
• Drive cross-functional coordination between procurement, finance, and operations teams.
• Establish key performance indicators (KPIs) to measure procurement success.
• Provide executive-level reports on procurement strategies, cost savings, and supplier performance.
• Develop dashboards for real-time tracking of procurement activities.

Sourcing and Supplier Visits:

• Identify and evaluate potential suppliers for required materials.
• Conduct regular visits to suppliers and shops to assess product quality, negotiate terms, and build strong relationships.

Contract Negotiation:

• Lead negotiations with suppliers to secure favorable terms and conditions.
• Collaborate with legal and stakeholders to review and finalize contracts.

Material Procurement:

• Independently manage the procurement process from sourcing to delivery.
• Ensure timely and cost-effective acquisition of materials.

Vendor Relationship Management:

• Maintain positive relationships with key suppliers.
• Resolve issues or disputes with suppliers in a timely and effective manner.

Market Research:

• Stay informed about market trends, pricing, and product availability.
• Conduct regular market research to identify potential cost savings and quality improvements.

Cost Optimization:

• Identify cost-saving opportunities without compromising quality.
• Analyze pricing trends and negotiate effectively to optimize procurement decisions.

Risk Management:

• Assess and mitigate risks associated with the procurement process.
• Develop contingency plans to address potential disruptions.

Policy Adherence:

• Ensure compliance with procurement policies, industry regulations, and ethical standards.
• Stay informed about changes in procurement regulations and best practices.

Documentation and Reporting:

• Maintain accurate records of procurement transactions, contracts, and agreements.
• Prepare regular reports on procurement activities and performance.

Be the Change. Join the World’s Most Visionary Developer.

Coastal Contracting Company, a proud subsidiary of Red Sea Global, stands apart with its unwavering commitment to quality craftsmanship, excellence, and exceptional service. Trusted with challenging and creative projects, we deliver a wide range of services through a meticulous and innovative approach to project management.

As a purpose-driven company, we actively contribute to Saudi Arabia’s Vision 2030 and lead the global movement toward regenerative tourism – ensuring a sustainable and prosperous future for generations to come.

Join us and be part of the positive change for Saudi Arabia and the world.

Position Summary:
Work within Procurement team across multiple projects at various stages of the procurement process. Support and manage the tender documentation and related functions for appointment of Consultants, Contractors, Suppliers, management of project procurement processes from inception to contract award.

Key Responsibilities:

• Assist team members with vendor registration & pre-qualification.
• Assist team members with preparation of Expression of Interest (EoI) lists.
• Assist in review of EoI submissions & preparation of Tender short lists.
• Assist in preparation and review of RFP / ITT documents.
• Tender management including processing of tender queries and clarifications, tender opening, post-tender clarifications, meetings etc.
• Support in review of recommendations for management approval.
• Support in compilation and processing of information for reporting purposes.
• Assist in tracking of procurement activities across the entire project.
• Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
• Assist in the preparation of accurate and timely functional MIS statements and reports to meet corporate and functional requirements, policies and standards.
• Apply safety, quality and environmental management policies, procedures and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Qualifications & Requirements:

• Minimum of 3 years of experience in a relevant procurement role, preferably with a Design / Construction background.
• Preferably have an Engineering Degree, or Business Administration degree with relevant experience in the Design / Construction industry.
• Negotiation skills.
• Goal oriented.
• Proficient in Microsoft Office.