Executive Secretary📣 Job Ad

About the Role:
The CEO Executive Secretary will provide high-level administrative, organizational, and communication support to the Chief Executive Officer (CEO) of Khereiji Showrooms Company Limited. This role ensures the efficient operation of the Executive Office, allowing the CEO to focus on strategic priorities and business development.

Key Responsibilities:

• Executive Support: Manage the CEO’s calendar, coordinate meetings, handle confidential correspondence, and take meeting minutes.
• Communication Management: Draft and edit communications, ensure prompt responses to inquiries.
• Travel and Event Coordination: Organize travel arrangements and coordinate executive meetings and company events.
• Information & Records Management: Maintain organized and confidential records for the CEO's office.
• Office Administration: Liaise with departments such as HR and Finance, manage office supplies and special projects.

Qualifications:

• Bachelor’s degree in business administration, management, or related field.
• Professional certifications like Executive Assistant Certification or PMP are a plus.

Experience:

• 5+ years as an Executive Secretary or Assistant, preferably for C-level executives.
• Experience in the electrical supply sector is highly desirable.

Skills & Competencies:

• Fluent in English and Arabic, with strong communication skills.
• High professionalism in handling confidential information.
• Excellent organizational and time-management skills.
• Detail-oriented with proficiency in Microsoft Office Suite.
• Ability to multitask and work under pressure.

Working Conditions:
Standard working hours with flexibility for executive scheduling needs.

Join AlSawwaf Law as a Secretary!
We are seeking a dedicated and detail-oriented Secretary to join our dynamic team in Jeddah, Saudi Arabia. AlSawwaf Law is renowned for bridging global legal standards with the unique legal landscape of Saudi Arabia. This full-time position is ideal for a bilingual candidate fluent in both English and Arabic, who is ready to contribute positively to our team.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage correspondence, maintain organized files, and ensure confidentiality within the law firm.
• Utilize Microsoft applications (Word, Excel, Outlook) effectively.
• Respond promptly and courteously to team inquiries.

Requirements:

• Minimum of 1 year of office or administrative experience.
• Bilingual in English and Arabic (both spoken and written).
• Highly organized with a keen eye for detail.
• Able to maintain a positive and professional office environment.
• A passion for keeping the workplace tidy and labeled.
• Enjoys a calm working atmosphere and has a good taste in coffee!

Working hours are from Sunday to Friday, 900 AM to 430 PM. If you are a motivated individual who enjoys a well-structured work environment, we would love to hear from you!

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.