Administrative Assistant📣 Job Ad

in Mba Office

21 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

About the Job
This job listing is for immediate hire.

Company Description
MBA is a Saudi Arabian architectural practice known for its unique portfolio. The company is committed to delivering inspired architecture and interiors. MBA's dedication to creativity and innovation makes it a distinguished name in the industry. It offers a dynamic and collaborative environment for professionals to thrive.

Role Description
This is a full-time on-site role for an Administrative Assistant located in Riyadh. The Administrative Assistant will be responsible for providing executive-level administrative support, managing phone communications with proper etiquette, and handling clerical tasks. Day-to-day responsibilities include scheduling meetings, organizing files, and coordinating office activities to ensure smooth operations.

Key Responsibilities:

Communication and coordination
- Answer and direct phone calls, take messages, and handle inquiries.
- Manage incoming and outgoing mail, faxes, and emails.
- Draft and edit correspondence, memos, and letters.
- Greet visitors and act as a first point of contact for clients.
Scheduling and event management
- Manage calendars, schedule appointments, and coordinate meetings.
- Arrange travel and make reservations for staff.
- Plan and coordinate events, conferences, and meetings.
- Prepare agendas and record minutes for meetings.
Office and information management
- Create and maintain electronic and physical filing systems.
- Manage and order office supplies and maintain inventory.
- Perform data entry and maintain databases.
- Perform basic bookkeeping tasks and process expense reports.
Document and report preparation
- Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
- Assist in the preparation of regularly scheduled reports.
- Proofread documents for accuracy and grammar.
General support and other duties
- Provide administrative support to managers and employees.
- Assist with project management tasks, such as tracking deadlines.
- Ensure confidentiality of sensitive information.
- Collaborate with other departments to ensure efficient workflow.
- Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
- Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.

Qualifications

Experience in Administrative Assistance and Executive Administrative Assistance.
Strong Phone Etiquette and Communication skills.
Proficient in Clerical skills and office management.
Excellent organizational and time management abilities.
Ability to work independently and collaboratively.
Proficiency in using office software and technologies.
Bachelor's degree in Business Administration or related field is a plus.
Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.

What We Offer:

A competitive salary package with performance-based incentives.
Opportunity to grow within a fast-paced and dynamic consultancy environment.
Exposure to a diverse set of responsibilities and a collaborative work culture.
Comprehensive benefits package and career development support.

If you are passionate about marketing, sales, and client satisfaction, and ready to take on a key role in a rapidly growing real estate company, we encourage you to apply.

Requirements

Requires 2-5 Years experience

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Maison Pyramide

Full-time

Join Maison Pyramide as an Administrative Assistant!
As a key member of our organization, the Administrative Assistant will play an essential role in supporting our administrative operations in Riyadh. This position involves managing daily office tasks and ensuring efficient procedures that contribute to the seamless functioning of our office.

Key Responsibilities:

Assist with daily office tasks including managing incoming and outgoing correspondence.
Organize and maintain office files and records, both electronic and physical.
Prepare and edit documents, reports, and presentations.
Manage office supplies inventory and place orders as needed.
Provide general support to various departments as required.
Ensure timely delivery of reports to maintain commitment to deadlines.
Maintain structured sheets and documents for effective report extraction.
Arrange travel, transport, and accommodation for executives, employees, and clients.
Assist with the visa application process ensuring accurate documentation.
Manage administrative tasks related to office needs and support various partners and managers as needed.

Knowledge and Experience:
Recent graduates with a degree in Business Administration, Management, or related fields are encouraged to apply. Fluency in both English and Arabic is required.

Skills and Abilities: