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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
About the Job
This job listing is for immediate hire.

Company Description
MBA is a Saudi Arabian architectural practice known for its unique portfolio. The company is committed to delivering inspired architecture and interiors. MBA's dedication to creativity and innovation makes it a distinguished name in the industry. It offers a dynamic and collaborative environment for professionals to thrive.

Role Description
This is a full-time on-site role for an Administrative Assistant located in Riyadh. The Administrative Assistant will be responsible for providing executive-level administrative support, managing phone communications with proper etiquette, and handling clerical tasks. Day-to-day responsibilities include scheduling meetings, organizing files, and coordinating office activities to ensure smooth operations.

Key Responsibilities:
  • Communication and coordination
    • Answer and direct phone calls, take messages, and handle inquiries.
    • Manage incoming and outgoing mail, faxes, and emails.
    • Draft and edit correspondence, memos, and letters.
    • Greet visitors and act as a first point of contact for clients.
  • Scheduling and event management
    • Manage calendars, schedule appointments, and coordinate meetings.
    • Arrange travel and make reservations for staff.
    • Plan and coordinate events, conferences, and meetings.
    • Prepare agendas and record minutes for meetings.
  • Office and information management
    • Create and maintain electronic and physical filing systems.
    • Manage and order office supplies and maintain inventory.
    • Perform data entry and maintain databases.
    • Perform basic bookkeeping tasks and process expense reports.
  • Document and report preparation
    • Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
    • Assist in the preparation of regularly scheduled reports.
    • Proofread documents for accuracy and grammar.
  • General support and other duties
    • Provide administrative support to managers and employees.
    • Assist with project management tasks, such as tracking deadlines.
    • Ensure confidentiality of sensitive information.
    • Collaborate with other departments to ensure efficient workflow.
    • Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
    • Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.

Qualifications
  • Experience in Administrative Assistance and Executive Administrative Assistance.
  • Strong Phone Etiquette and Communication skills.
  • Proficient in Clerical skills and office management.
  • Excellent organizational and time management abilities.
  • Ability to work independently and collaboratively.
  • Proficiency in using office software and technologies.
  • Bachelor's degree in Business Administration or related field is a plus.
  • Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.

What We Offer:
  • A competitive salary package with performance-based incentives.
  • Opportunity to grow within a fast-paced and dynamic consultancy environment.
  • Exposure to a diverse set of responsibilities and a collaborative work culture.
  • Comprehensive benefits package and career development support.

If you are passionate about marketing, sales, and client satisfaction, and ready to take on a key role in a rapidly growing real estate company, we encourage you to apply.

Requirements

  • Requires 2-5 Years experience

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