Administrative Assistant📣 Job Ad

in Gt Restructuring

about 2 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

About the Role

GT Restructuring is seeking a dedicated and organized Administrative Assistant to join its full-time team in Riyadh, Saudi Arabia. This role is essential for providing a professional and welcoming experience for clients, attorneys, and visitors, serving as the initial point of contact for the office. The position offers competitive compensation and benefits within an innovative and collaborative environment. The ideal candidate will be detail-oriented, capable of managing multiple priorities in a fast-paced legal setting, and possess a proactive, client-focused approach.

Key Responsibilities

Create a positive and professional first impression for clients and visitors by greeting them and promptly notifying internal parties of their arrival.
Ensure all guests check in at reception upon arrival to maintain office security.
Answer incoming calls and direct them to the appropriate personnel or department.
Provide comprehensive administrative support, including assistance with travel and hotel arrangements.
Coordinate transportation for internal and external clients, arranging taxis and car services to various destinations.
Reserve visitor offices, schedule meetings, and coordinate conference room reservations, proactively monitoring the schedule.
Manage conference room setups to meet all reservation requests prior to scheduled meetings.
Order catering and assist with setup for meetings and events.
Purchase, track, and stock food and beverage supplies, liaising with vendors and submitting invoices for payment.
Maintain accurate visitor, delivery, and outgoing package logs.
Perform office services tasks including internal mail delivery, arranging messenger services, processing mail, faxing, and handling large print, scan, and copy jobs.
Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
Assist with event logistics, receptions, and sponsorships, including managing RSVP lists and creating nametags.
Support the coordination and development of office newsletters and other communications.
Serve as a liaison to building management, submitting service requests as required.
Maintain a high degree of professionalism and confidentiality in all duties.
Assist with other department activities as needed, such as processing invoices and expenses, and perform additional assigned duties.

Qualifications and Requirements

Diploma or College Degree or equivalent experience.
A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.

Required Skills

Excellent interpersonal and communication skills, both oral and written.
Professional demeanor and presentation.
Ability to provide outstanding client service and meet high quality standards.
Proactive in seeking innovative ways to assist others.
Self-starter capable of working independently with minimal supervision.
High attention to detail and outstanding organizational skills.
Effective time management abilities.
Fluency in both Arabic and English.
Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.
Exceptional computer skills with the ability to learn new software applications quickly.
Proactive approach to learning and adapting to emerging AI and related technologies.
Demonstrates a basic understanding of artificial intelligence (AI), including its core capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.

Work Environment and Details

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role requires a high degree of professionalism, discretion, and the ability to adapt to the dynamic needs of a busy legal practice. Experience required for this role is 2-5 years.

Requirements

Requires 2-5 Years experience

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