
Administrative Assistant📣 Job Ad
in Artat Enterprise
22 days ago

Contract Type | Full-time | |
Workplace type | On-site | |
Location | Riyadh |
Join ARTAT Enterprise as an Administrative Assistant
We are looking for a dedicated Administrative Assistant to join our dynamic team in Riyadh, Saudi Arabia. In this role, you will provide comprehensive administrative and clerical support with a focus on managing pharmacy purchasing orders, reviewing shipment invoices, and handling related operational tasks.
Key Responsibilities:
Qualifications:
We are looking for a dedicated Administrative Assistant to join our dynamic team in Riyadh, Saudi Arabia. In this role, you will provide comprehensive administrative and clerical support with a focus on managing pharmacy purchasing orders, reviewing shipment invoices, and handling related operational tasks.
Key Responsibilities:
- Pharmacy Purchasing Orders Management:
- Prepare, process, and track all pharmacy purchasing orders.
- Coordinate with suppliers and pharmacy staff for accurate and timely order placement and delivery.
- Maintain records of purchase requests, approvals, and deliveries.
- Shipment Invoice Review:
- Assist in reviewing shipment invoices and related documents for accuracy and compliance.
- Coordinate with logistics and finance teams for the timely processing and filing of shipment documents.
- Follow up on discrepancies, missing documents, or outstanding approvals.
- Administrative Support:
- Maintain organized filing systems (physical and digital) for procurement records.
- Prepare reports, summaries, and updates related to purchasing and shipments as required.
- Coordination & Communication:
- Act as a liaison between suppliers, pharmacy staff, logistics, and finance departments.
- Follow up on pending purchase orders, deliveries, and invoice approvals.
- Schedule and coordinate meetings or calls related to procurement and shipment matters.
- Other Duties:
- Support the team with additional administrative and operational tasks as assigned.
- Ensure adherence to company policies and procedures in all handled tasks.
Qualifications:
- Preferably a bachelor's degree in business administration, Supply Chain, or a related field.
- Proven administrative experience, preferably in procurement or logistics.
- Strong organizational and communication skills.
- Good command of Microsoft Office (Word, Excel, Outlook).
- Ability to manage multiple tasks and work under pressure.
- Attention to detail and problem-solving skills.
Requirements
- No experience required
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