Administrative Assistant📣 Job Ad

Join Giza Arabia as an Admin Assistant!
We are seeking a dedicated and organized Admin Assistant to provide essential secretarial and administrative support to our team. In this role, you will play a crucial part in ensuring the smooth operation of our office while contributing to key projects across various sectors.

Key Responsibilities:

• Provide administrative support to the PM and/or Function by typing, preparing, and compiling reports and proposals.
• Develop and maintain an efficient filing system for the organization.
• Prepare and manage stationary requests to ensure regular availability.
• Follow-up on issued and pending invoices, expenses, advances, and communicate with the Finance Function for approval.
• Maintain and update contact lists for technical staff and facilitate transportation logistics to customer sites.
• Handle assigned call management duties and logistics for project team travels.
• Regularly submit reports and respond to client inquiries, ensuring effective communication with relevant personnel.
• Manage external communications, including sending/receiving faxes.

Personal Skills:

• Proficiency in MS Office with suitable typing speed.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical abilities and good relationship-building skills.
• Team player with a good command of English.

Qualifications:
- Bachelor’s degree in Engineering (Electrical, Renewable Energy, or a related field)
- Previous office experience or OSHA certificates are preferred.

About Giza Arabia:
Giza Arabia is dedicated to providing top-notch services in the IT sector, with a focus on telecoms, utilities, oil & gas, and government sectors.

About the Company:
Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa. Ansys is the global leader in engineering simulation, helping the world’s most innovative companies deliver radically better products to their customers.

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, and MOFA.
  • Update and maintain records of all legal documents, including CR and Saudization reports.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records and contracts.
  • Coordinate with HR for onboarding and offboarding.
  • Assist HR with employee letters (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.

Key Requirements:

• 12 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge of KSA government portals.
• Ability to handle government correspondence.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office and Google Business Suite.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).

Join Franklin Templeton as an Administrative Assistant!
At Franklin Templeton, we’re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals.

Role Overview:
As an Administrative Assistant based in Riyadh, you will support the entire team with various tasks such as:

• Managing expenses and travel bookings
• Handling general correspondence
• Collating documents for meetings
• Assisting with client meetings and preparing presentations

Key Responsibilities:

• Provide general administrative support including diary management and correspondence preparation
• Manage the team’s expenses process
• Book hotels, flights, and transfers for international travel
• Coordinate internal and external meetings
• Assist in pulling together data for presentations
• Produce regular reports and update procedure manuals

Qualifications and Skills:

• Minimum of a Diploma in a relevant field
• Experience with MS Office applications
• Excellent proficiency in English
• Prior administrative experience in a professional environment
• Strong organizational skills and attention to detail

Join us to make a positive impact while advancing your career with Franklin Templeton!