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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Join ARTAT Enterprise as an Administrative Assistant
We are looking for a dedicated Administrative Assistant to join our dynamic team in Riyadh, Saudi Arabia. In this role, you will provide comprehensive administrative and clerical support with a focus on managing pharmacy purchasing orders, reviewing shipment invoices, and handling related operational tasks.

Key Responsibilities:
  • Pharmacy Purchasing Orders Management:
    • Prepare, process, and track all pharmacy purchasing orders.
    • Coordinate with suppliers and pharmacy staff for accurate and timely order placement and delivery.
    • Maintain records of purchase requests, approvals, and deliveries.
  • Shipment Invoice Review:
    • Assist in reviewing shipment invoices and related documents for accuracy and compliance.
    • Coordinate with logistics and finance teams for the timely processing and filing of shipment documents.
    • Follow up on discrepancies, missing documents, or outstanding approvals.
  • Administrative Support:
    • Maintain organized filing systems (physical and digital) for procurement records.
    • Prepare reports, summaries, and updates related to purchasing and shipments as required.
  • Coordination & Communication:
    • Act as a liaison between suppliers, pharmacy staff, logistics, and finance departments.
    • Follow up on pending purchase orders, deliveries, and invoice approvals.
    • Schedule and coordinate meetings or calls related to procurement and shipment matters.
  • Other Duties:
    • Support the team with additional administrative and operational tasks as assigned.
    • Ensure adherence to company policies and procedures in all handled tasks.

Qualifications:
  • Preferably a bachelor's degree in business administration, Supply Chain, or a related field.
  • Proven administrative experience, preferably in procurement or logistics.
  • Strong organizational and communication skills.
  • Good command of Microsoft Office (Word, Excel, Outlook).
  • Ability to manage multiple tasks and work under pressure.
  • Attention to detail and problem-solving skills.

Requirements

  • No experience required

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