Administrative Specialist📣 Job Ad

Join Our Team as an Administrative Specialist!

Alnafitha IT is seeking a skilled Administrative Specialist to support our Administration and Facilities Manager. This role is essential in executing various administrative and operational tasks within our organization.

Job Summary/Objective
The Administration and Facilities Specialist assists in maintaining accurate employee records, processing HR documentation, and coordinating offsite logistics for office assets.

Key Responsibilities

• HR Documentation: Coordinate and maintain personnel records, prepare HR documents, and ensure compliance with regulations.
• Employee Data Management: Update employee information and manage changes in status, benefits, and other relevant data.
• Employee Records: Maintain organized and up-to-date employee records, and assist in archiving records according to retention policies.
• Employee Relations Support: Respond to employee inquiries, provide information on policies, and address concerns professionally.
• HR Processes and Transactions: Assist in coordinating HR processes like onboarding, offboarding, and transfers.
• Social Insurance Management: Prepare documentation for social insurance and health insurance coordination.

Requirements

• Bachelor’s degree in business administration or a related field.
• 24 years of proven experience in HR administration or related roles.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Familiarity with HRIS and labor laws.
• Strong problem-solving skills and the ability to handle conflicts.

Job Overview
Join EVA Pharma, a leading pharmaceutical company committed to empowering the fight for health and well-being as a fundamental human right. Recognized and certified as a best place to work, we aim to foster a supportive and innovative environment for our team members.

Job Summary
We are seeking a passionate and talented Senior Administration Specialist to support administrative operations through efficient handling of office management tasks, employee services, and compliance processes to ensure smooth factory operations. The ideal candidate will contribute to our mission of enhancing human health and well-being, ensuring that we meet the highest standards of excellence in our industry.

Key Responsibilities

• Handle daily administrative activities including office facilities, services, and supplies.
• Coordinate with internal teams to support HR, finance, and operations requirements.
• Manage documentation, records, and reports related to administration.
• Support vendor management and follow up on contracts and services.
• Assist in monitoring administrative expenses and cost-saving initiatives.
• Ensure compliance with company policies and local regulations.

Requirements

• Bachelor’s degree in Business Administration or a related discipline.
• 35 years of experience in administration, preferably in industrial/manufacturing.
• Saudi Market Experience is a Must.
• Strong organizational and multitasking skills.
• Good communication and vendor coordination abilities.
• Proficiency in MS Office and administrative tools.

Join Alnafitha IT as an Administrative Specialist!

Alnafitha IT is a prominent independent provider of IT services in Saudi Arabia, founded in 1993. As a fully Saudi-owned company, we offer tailored IT solutions that drive digital transformation. With over 30 years of experience and a track record of over 4000 projects, we are committed to nurturing employee growth and maintaining high customer satisfaction.

Role Overview:
This role supports the Administration and Facilities Manager in executing various administrative and operational tasks.

• HR Documentation: Coordinate personnel records, ensuring accuracy and compliance.
• Employee Data Management: Update employee information and assist with changes in status and benefits.
• Employee Relations Support: Assist in addressing employee inquiries about HR policies.
• Social Insurance Management: Prepare documentation for social insurance and manage submissions.
• Asset Management: Oversee the delivery and return of office assets.
• Policy Compliance: Assist in implementing HR policies and ensure adherence to labor laws.

Qualifications:
- Bachelor’s degree in Business Administration or related field.
- 24 years of experience in HR administration.
- Strong attention to detail and effective communication skills.
- Familiarity with HRIS and labor laws.

If you're ready to contribute to our growing team and make a difference in the IT landscape, we invite you to apply today!