Company Incorporation Specialist📣 Job Ad
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Riyadh |
About the Role
PROVEN is seeking a detail-driven Company Incorporation Specialist to join our team in Riyadh, Saudi Arabia. This full-time role is crucial for managing and executing company formation and business-setup processes for both local and foreign clients. As a trusted point of contact, you will oversee the entire incorporation lifecycle, from initial MISA/commercial registration through licensing and post-incorporation services. You will act as the key liaison between clients, internal teams, and government authorities, ensuring all cases are handled accurately, compliantly, and within established timelines.
PROVEN is committed to equal opportunities and fostering a collaborative, inclusive environment that values continuous personal and professional development, mutual respect, innovation, and a healthy work-life balance. We are proud to be long-term partners in shaping success for our clients and employees through our expertise in recruitment, managed services, and workforce solutions.
Key Responsibilities
- Manage the complete company setup process for local and foreign clients, encompassing entity selection and license issuance.
- Handle commercial registration (CR) processes, including issuance, amendments, renewals, and cancellations.
- Support foreign investment licensing through the Ministry of Investment (MISA) and secure all necessary related approvals.
- Prepare, review, and submit all required incorporation documents, such as Articles of Association, resolutions, and powers of attorney.
- Advise clients on various entity types, available licensing options, associated costs, projected timelines, and relevant regulatory requirements.
- Maintain proactive communication with clients, providing regular status updates, managing expectations, and promptly resolving any document discrepancies or delays.
- Coordinate effectively with government entities including the Ministry of Commerce / Saudi Business Center, MISA, chambers of commerce, municipalities (Balady), and sector-specific regulators.
- Operate and navigate various government platforms essential for business setup and compliance, such as Saudi Business Center, MISA, Qiwa, Muqeem, GOSI, ZATCA, Balady, National Address / SPL, and MHRSD.
- Facilitate post-incorporation services, including coordinating ZATCA/tax registration, GOSI registration, national address registration, bank account opening, visa quota setup (Nitaqat), and document attestation.
- Establish and maintain corporate files, managing subsequent amendments and ownership changes as required.
- Ensure the accuracy, completeness, and compliance of all submitted documentation to minimize application rejections or returns.
- Maintain organized records and ensure the CRM/trackers are consistently updated with case progress and relevant information.
- Prepare periodic reports detailing case progress, outstanding items, and any operational challenges encountered.
- Uphold the highest standards of confidentiality regarding all client information.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Law, Public Administration, or a closely related field.
- A minimum of 3 years of hands-on experience in company incorporation, corporate services, or government relations within Saudi Arabia.
- Demonstrated experience with foreign-owned entities, MISA licensing, sector-specific licenses, and document attestation processes.
- Working knowledge of Saudi commercial registration, licensing, and post-incorporation procedures.
- Familiarity with key government platforms including MISA, Saudi Business Center, Qiwa, Muqeem, GOSI, ZATCA, and Balady.
- Good understanding of Saudi Labor Law, residency regulations, Saudization policies, and general government compliance processes.
- Proficiency in Microsoft Office Suite and experience with document management or CRM systems.
- A valid Saudi driving license is required due to the necessity of regular visits to government offices.
Required Skills
- Excellent client management and stakeholder communication abilities.
- High attention to detail and a commitment to documentation accuracy.
- Proven ability to manage multiple incorporation cases concurrently under deadline pressure.
- Strong organizational, follow-up, and problem-solving skills.
- A professional demeanor when interacting with clients and government authorities.
- High level of integrity and the ability to maintain strict confidentiality.
- Proficiency in company formation, business setup, and commercial registration processes.
- Expertise in MISA license applications and foreign-ownership setup.
- Skilled in coordinating articles of association and other corporate documents.
- Experience with chamber of commerce registrations and municipal/sector-specific licenses.
- Knowledge of tax (ZATCA) and GOSI registration procedures.
- Familiarity with national address registration and bank account coordination.
- Competence in handling corporate amendments, ownership changes, license renewals, and cancellations.
- Ability to provide post-incorporation corporate support and manage government-platform registrations.
- Experience with entity selection and CR issuance, amendments, and cancellations.
- Proficiency in navigating government relations with entities like the Ministry of Commerce, Saudi Business Center, Chambers of Commerce, Municipalities (Balady), and Sector Regulators.
- Experience with platforms such as Qiwa, Muqeem, and MHRSD.
- Capability in visa quota setup and Nitaqat compliance.
- Proficiency in document attestation and corporate file setup.
- Strong understanding of compliance, records maintenance, and reporting.
- Fluent in Arabic (essential) and professional proficiency in English.
Work Environment and Details
This is a full-time position based in Riyadh, Saudi Arabia. The role requires a minimum of 2-5 years of relevant experience.
Requirements
- Requires 2-5 Years experience
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