Executive Assistant📣 Job Ad

About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO of Tech Invest Com, a leading Saudi investment firm in the technology and venture capital space.

Key Responsibilities

• Executive Support:
  • Manage the CEO’s calendar, including scheduling meetings, travel, and internal/external engagements.
  • Prepare reports, presentations, and briefing materials ahead of meetings and events.
  • Draft and respond to emails, documents, and correspondence on behalf of the CEO.
  • Handle data entry, expense tracking, and document filing in an organized manner.
  • Assist with event logistics, including meeting coordination, visitor arrangements, and conference registrations.
  • Manage badges, access cards, and documentation for various corporate events and sites.
• Personal & Administrative Support:
  • Coordinate personal tasks for the CEO, including family bookings, car maintenance, errands, and household appointments.
  • Support the completion of personal and administrative documents as needed.
  • Ensure efficient time and task management across professional and personal priorities.
  • Maintain strict confidentiality and professionalism in all matters related to the CEO’s personal and business life.

Qualifications

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to work with minimal supervision in a fast-moving and dynamic environment.

About Us
Tech Invest Com (TIC) is a closed joint stock Saudi company investing in growth-stage technology startups across the MENA region. TIC’s mission is to maximize shareholder value through high-impact, value-add investments in the technology sector, aligning with the goals of Saudi Vision 2030.

A reputable and well-established Pharmaceutical company is actively recruiting multiple Executive Assistants for their team in Riyadh and Jeddah. This role plays a vital part in ensuring smooth operations within the organization, and we encourage qualified individuals to apply.

Key Responsibilities:

• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Preparing and organizing documents, reports, and presentations.
• Managing and organizing line manager's meetings, trips, and conferences (invoices, booking, tickets, SAP PR/POs, etc.).
• Coordinate and prioritize tasks ensuring deadlines are met.
• Performs other duties as assigned.

Requirements:

• To comply with Saudization, our client is required to hire a Saudi National for this position.
• At least 2 - 5 years of experience as an Executive Assistant to Senior Management. Pharmaceutical or Manufacturing experience is a plus.
• Outstanding interpersonal, organizational, and multitasking skills.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills in English and Arabic.
• Applicants should be available for face-to-face interviews in the location mentioned above.

We check all applications and suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.

Join Veeam Software as an Executive Assistant!

Veeam, the global market leader in data resilience, is seeking an Executive Assistant to support our leadership team in Riyadh. Be a part of a dynamic environment where your skills will make a real impact by helping manage day-to-day operations and setting our leadership up for success.

What You’ll Do:

• Coordinate and engage with leadership in planning and organizing events and activities.
• Manage complex calendars and schedules with senior leadership, ensuring diplomacy and discretion.
• Handle time-sensitive and confidential information with appropriate organization and prioritization.
• Assist with team activities and meetings.
• Oversee travel logistics, expense reports, and administrative needs.
• Work with the EA team to manage onsite meals, events, and employee activities.
• Encourage inclusion, diversity, and equity initiatives for executives.
• Foster a positive work environment.

What You’ll Bring:

• Experience supporting high-level executives in a dynamic environment.
• Proficiency in Microsoft Office applications.
• Excellent interpersonal and time management skills.
• Strong problem-solving abilities and attention to detail.
• Growth mindset with adaptability.
• Skill in organizing events and managing office operations.

What You’ll Get:

• Comprehensive benefits package, including private health insurance.
• Support for families, including childcare assistance and parental leave.
• Retirement plans and financial well-being programs.
• Opportunities for professional growth and learning.
• Flexible work arrangements in a supportive, inclusive environment.

Please note: If located outside of Saudi Arabia, Veeam reserves the right to decline your application for this position, as remote work is only available for employees located in the Kingdom.