Office Manager📣 Job Ad

Role Overview: A reputable and well-established Pharmaceutical company is actively recruiting an Office Manager for their Riyadh office. The Office Manager will play a crucial role in providing administrative support to various teams and ensuring smooth office operations.

Key Responsibilities:

• Provide administrative support to Sales, Marketing & Commercial Team.
• Manage and organize trips, meetings, and conferences (invoices, bookings, tickets, etc.).
• Oversee office supplies, infrastructure, and suppliers.
• Manage local vendors' communications.
• Perform other duties as directed by Senior Management.

Qualifications:

• Proven experience in office/administrative support; experience in the pharmaceutical industry is a plus.
• Excellent communication skills in English and Arabic.
• Strong organizational, planning, and multitasking skills.
• Solid presentation and reporting skills.

Applicants should be available for face-to-face interviews in Riyadh. Suitable candidates will be contacted within 5 working days.

Join Vanderlande as an Office Manager!
We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

About The Project
Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

Your Responsibilities
As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success. Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

Your Qualifications And Skills
We are looking for a dedicated professional who fits the following profile:

• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

Job Title: Office Manager Job Description: We are looking for an office manager with an organized and flexible personality to directly support the CEO and oversee the daily workflow of the organization. She must be able to handle multiple responsibilities in administrative, financial, operational, and coordination aspects, with readiness to provide full support in all tasks. Duties and Responsibilities: • Managing the CEO's schedule, meetings, and travel arrangements. • Following up on official correspondence (emails, letters, calls). • Supervising the workflow in the office and ensuring organization and efficiency. • Assisting in financial tasks: invoices, expenses, and simple reports. • Coordinating project requirements and logistics with suppliers and partners. • Keeping files and official documents confidential and organized. • Monitoring employee affairs (attendance, vacations, employee requests). • Preparing administrative and financial letters and reports as needed. • Serving as a direct link between the CEO and internal and external parties. • Being proactive in meeting the needs of management and supporting them in any task. Requirements: • Practical, organized personality, and highly capable of handling work pressure. • Strong communication skills in Arabic and English. • Proficient in using Microsoft Office and Google Workspace. • Integrity and ability to maintain professional confidentiality. • Previous experience in administration or executive support is a plus. • Ability to travel when required by the job. • Driving license.