Project Coordinator📣 Job Ad

Join HKA as a Project Coordinator!
As a leading global consultancy, HKA specializes in risk mitigation and dispute resolution, offering a dynamic opportunity for Project Coordinators to make a difference in high-profile projects.

The Opportunity
We are looking for a Project Coordinator to join our renowned Construction Claims and Expert Services team. In this pivotal role, your organizational skills and detail orientation will ensure project success. Your responsibilities will include:

• Coordinating project activities to keep them on track.
• Developing and maintaining project timelines.
• Monitoring project budgets and reviewing invoices.
• Liaising with internal teams and clients for progress updates.
• Drafting report templates and maintaining high-quality standards.
• Assisting with risk assessments and site visit arrangements.
• Organizing project team meetings for alignment.

What You’ll Bring:
We are looking for candidates with proven administrative experience, a keen eye for detail, and strong communication skills. If you thrive in fast-paced environments and have a collaborative mindset, we want you on our team!

What We Offer:
At HKA, we value our employees and provide a flexible working environment. We are committed to professional growth and creating an inclusive workplace culture.

Apply now to be part of HKA's success story!

Join Mace as a Project Coordinator
We combine our construction expertise with consultancy to unlock potential in every person and project. This is an exciting opportunity to be part of one of the largest programmes in Saudi Arabia, focused on major mixed-use developments including sports, entertainment, and arts.

Your Responsibilities:

• Manage the end-to-end lifecycle of Personnel Approval Forms (PAFs), ensuring timely progress and submission.
• Collaborate with stakeholders for verification of organizational charts and client approvals.
• Partner with hiring managers to meet submission deadlines effectively.
• Maintain detailed master trackers, providing status updates and approvals.
• Gather essential documents including CVs and job descriptions.
• Support weekly and ad-hoc meetings regarding PAF activities and progress.
• Administer EDMS platforms like Aconex and SharePoint to coordinate document workflows.
• Contribute towards net-zero carbon goals by identifying and managing emissions throughout project delivery.

Requirements:

• A degree qualification is required.
• Experience in project coordination for construction or infrastructure programmes.
• Proficiency in document control systems and MS Office.
• High discretion in handling sensitive information.
• Must meet visa criteria necessary for the Kingdom of Saudi Arabia with relevant work experience.

Mace is an inclusive employer and encourages applicants from diverse backgrounds. Flexible working options may be discussed based on role suitability.

About the Role:
As a Project Coordinator in the Real Estate Sector at Roaya, you will play a crucial role in supporting the execution of real estate development projects. Your primary responsibility will involve coordinating various administrative and on-site activities among stakeholders including engineering teams, contractors, consultants, and finance departments. Ensuring that projects are delivered on time, within budget, and adhere to approved specifications is key to this position.

Key Responsibilities:

• Coordinate between technical teams to facilitate smooth execution of project phases.
• Prepare and monitor project schedules, work plans, and progress reports against approved timelines.
• Document all stages of the project and maintain organized records and correspondence.
• Coordinate with government authorities to secure necessary licenses and approvals.
• Organize and document technical and executive meetings, distributing meeting minutes to relevant stakeholders.
• Follow up on purchase orders, material approvals, and technical submittals with internal teams.
• Monitor daily issues and risks, escalating them to the Project Manager with suggested solutions.
• Assist in the handover processes for residential/commercial units in coordination with operations and customer teams.
• Prepare periodic reports highlighting project progress, costs, issues, and concerns.

Qualifications:

• Bachelor's degree in Business Administration, Project Management, Civil or Architectural Engineering, or related field.
• 2 to 4 years of experience in project coordination or administrative support within real estate or construction projects.
• Basic knowledge of real estate development and construction processes.
• Familiarity with project management tools (*, Microsoft Project, Primavera).
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Fluency in Arabic and English; familiarity with AutoCAD or Revit is preferred.

Required Skills:

• Strong organizational and time management skills.
• Attention to detail and accuracy in documentation.
• Effective communication skills with cross-functional teams.
• Initiative and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.