Secretary

• Managing the daily schedule for the CEO, including scheduling meetings, calls, and events. • Arranging logistics for domestic and international travel (flight ticket booking, hotel reservations, transportation, itinerary programs). • Preparing and organizing reports, meeting materials, presentations, and documents. • Assisting in the preparation of expense reports, cost reimbursement, and record keeping. • Maintaining filing systems (digital and paper) to ensure accuracy and ease of access. • Supporting the CEO in coordinating with staff, clients, and external partners. • Performing office management tasks, such as ordering supplies and managing vendors. • Managing projects and special tasks assigned by the CEO.

About the Job:
Al-Abeer is on the lookout for a detail-oriented and proactive Secretary / Administrative Assistant who can support our team in managing day-to-day operations efficiently.

Key Responsibilities:

• Manage schedules, appointments, and meetings for managers and staff.
• Handle phone calls, emails, and correspondence in a professional manner.
• Prepare and organize documents, reports, and presentations.
• Maintain office files and records with accuracy and confidentiality.
• Assist in coordinating office activities and events.
• Perform general administrative support as required.

Requirements:

• Proven experience as a secretary, administrative assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English & Arabic.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• High level of professionalism and attention to detail.

What We Offer:

• Competitive salary package.
• Friendly and supportive work environment.
• Opportunities for professional growth and development.

We are looking for an Executive Secretary to work full-time within a government media center team.
The selected candidate will coordinate office work, manage schedules and appointments, and organize internal and external administrative communication.

Basic Requirements:

• Saudi nationality.
• Proficiency in English, both spoken and written.
• High proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• At least 2 years of experience in secretarial/administrative support (preferably within governmental or media entities).
• Strong organizational skills, time management, and prioritization.
• Excellent ability to draft official correspondence and edit meeting minutes.
• Professional courtesy, quick response, and complete confidentiality in handling information.

Tasks and Responsibilities:

• Manage schedules and appointments, arrange meetings and communications.
• Receive official correspondence and replies, and prepare them in both Arabic and English.
• Coordinate travel and delegations, as well as hospitality arrangements.
• Prepare periodic reports, meeting minutes, and maintain records.
• Follow up on tasks with internal teams and external entities, ensuring their completion.
• Organize files electronically and on paper according to preservation and confidentiality policies.