Secretary📣 Job Ad

• Manage schedules, handle correspondence, and organize meetings.
• Maintain records and provide excellent customer service to both internal and external stakeholders.
• Assist with company secretarial tasks and executive administrative functions.

• Proficiency in clerical tasks, including record keeping and office organization.
• Strong communication skills, with the ability to interact effectively with diverse teams.
• Customer service expertise focused on professionalism and problem-solving.
• Attention to detail, strong organizational skills, and ability to prioritize tasks effectively.
• Proficiency in computer applications, including word processing and email management.
• Bachelor’s degree or relevant certification in business administration or a related field is preferred.

Required Executive Secretary / Operations Officer Development Plan
Location: Riyadh
Type of work: Full-time
Entity: Real Estate Company
We are looking for an organized and precise person who is close to management directly, and their primary role is to operate and follow up on the company's development plan day by day. We need a person who can 'handle the files' effectively: reports, CRM, archiving, team follow-up, and organizing work so that everything runs smoothly and clearly.

Main Tasks

1) Follow up on the development plan and operate it
Follow up on the implementation of the plan weekly and monthly, and raise clear summaries for management.

Organizing meetings, preparing the agenda, writing meeting minutes and decisions, and following up on their implementation.

2) Managing CRM and data
Creating and updating the database (owners - properties - clients).

Ensure that data entry is correct and complete (file status, next action, follow-up date, client source).

Preparing weekly reports on existing opportunities (Pipeline) and results.

3) Daily and weekly operational reports
Collecting daily reports from the team (Marketing/Sourcing/Property Management).

Output a concise and clear weekly report: What have we achieved? The numbers? Where is the stumbling block? What is needed next week?

4) Archiving and governance
Organizing and archiving contracts, offers, brochures, documents, and correspondence in an easy-to-refer manner.

Standardizing internal templates and operating them (such as: Owner Qualification Form, Project Data Receipt Form, daily reports…).

5) Coordinating work with suppliers
Following up with design/marketing/location companies and ensuring adherence to deadlines and deliveries.

Reviewing documents and outputs before sending and approving final copies.

Requirements

Previous experience in executive secretarial work or operations coordination or office management (preferably related to real estate or sales).

Excellent in Excel and Word (tables, filtering, reports… Pivot is a plus).

Practical understanding of any CRM system (even if it’s Google Sheets, the important thing is understanding the logic and organization).

An organized, precise person, quick to follow up, and knows how to handle multiple files at the same time.

Good communication and correct Arabic writing.

Can handle work pressure and daily follow-ups without laxity.

Performance Indicators (How We Measure Your Work)

Team adherence to daily reports (our goal is 95% or more).

Cleanliness of CRM data (very few errors, less than 3% weekly).

A fixed and complete weekly report for management.

Complete archiving and organization of files within 24–48 hours of issuance.

Additional Feature (Increases Your Chances of Acceptance)

Basic understanding of digital marketing and reading reports (Leads/UTM).

Experience in preparing PowerPoint presentations or profiles.

Experience in contracts and administrative correspondence.