Job Purpose:To provide comprehensive and efficient administrative support to the Department Head, contributing to the smooth operation of the concerned department and enhancing the Department Head’s effectiveness.
Job Responsibilities:- Serve as the focal point for departmental requests with support services (*, IT, admin, facilities).
- Assist in budget planning, monitoring, and ensuring alignment with financial guidelines.
- Represent the department in coordinating needs with Talent Acquisition, Procurement, and Support Services.
- Lead coordination of training needs requests by submitting and following up with the HC department.
- Manage the Department Head’s calendar and coordinate all travel logistics, including scheduling meetings, booking flights and accommodations, and ensuring timely preparation of agendas and briefing materials.
- Oversee communication and meeting readiness by handling emails and calls, prioritizing messages, drafting official correspondence, and preparing meeting rooms and presentation content for the Department Head.
- Maintain organized electronic and physical filing systems, ensuring quick and secure document access.
- Prepare and edit departmental reports, professional presentations, and other official documentation.
- Provide logistical and coordination support for special projects led by the Department Head.
- Manage petty cash and monitor the department’s administrative spending in alignment with budget controls.
- Oversee the planning and execution of departmental events from initiation to completion.
- Track and update departmental dashboards and weekly task follow-ups between the Department Head and team.
Job Requirements:- Bachelor's degree in Business Administration, Management Information Systems, or equivalent.
- Basic knowledge of business planning and work dashboards.
- Well-presented with strong presentation skills.
- Fluent in English language.
