Join Our Team as an Executive SecretaryWe are seeking a highly skilled and professional Executive Secretary to provide top-level administrative support to our executive management team at Johns Hopkins Aramco Healthcare. This role is essential in managing complex schedules and ensuring effective communication between the executive team and internal/external stakeholders.
Key Responsibilities:- Strategic Roles & Responsibilities:
- Develop and implement efficient administrative processes.
- Act as a trusted advisor to the C-Suite with insights to improve operational efficiency.
- Build and maintain strong relationships with stakeholders.
- Support the executive team in high-level meetings preparation.
- Operational Roles & Responsibilities:
- Manage daily schedules and calendars of C-Suite executives.
- Arrange and oversee travel plans including flights and accommodations.
- Prepare, proofread, and edit reports and presentations.
- Attend meetings, take minutes, and follow up on action items.
- Maintain organized electronic and paper records.
- Handle correspondence and prioritize responses on behalf of executives.
- Monitor office supplies and coordinate with vendors.
- Implement administrative policies and recommend improvements.
- Act as a gatekeeper managing access to executives.
- Address and resolve customer or stakeholder issues.
Qualifications:- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 4 years of relevant experience in an Administrative or Executive support role.
- Languages: Advanced English and Basic Arabic.
Note: This job description is not exhaustive and may change at any time. 
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