Executive Secretary📣 Job Ad

Join Our Team as an Executive Assistant!

The Executive Assistant to the Director of Teaching and Learning plays a vital role in supporting the strategic initiatives and daily operations of ISG's Teaching and Learning Office. This position requires exceptional organizational, communication, and project coordination skills to ensure seamless support across curriculum development, professional learning, and instructional leadership. The ideal candidate will thrive in a dynamic, fast-paced environment, demonstrating initiative, professionalism, and a collaborative spirit.

Position Duties:
The Successful Candidate Will Be Expected To:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices, and procedures.
• Provide administrative, finance-related records, and personal assistant support to the principal/administrator.
• Screen visitors, phone calls, and distribute correspondence for the administrator.
• Manage administrator's and/or department’s calendar and diary, and schedule meetings.
• Be the primary point of contact among administrators, employees, parents, and other external partners.
• Manage information flow in a timely and accurate manner.
• Make travel and accommodation arrangements for the administrator.
• Take minutes during meetings.
• Format information and respond to internal and external communication – memos, emails, presentations, reports, etc.
• Research and organize data to represent the administrator for presentation to directors, executives, and others.
• Redirect communication and inquiries to the appropriate persons for action.
• Manage the department’s bookkeeping and other site-based finance-related duties, prepare requisitions, manage petty cash, etc.
• Handle sensitive and confidential information with discretion.
• Manage consultant and vendor relationships including travel, service agreements, and the like.
• Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
• Assist with events planning.
• Organize and maintain the office filing system.
• Supervise/oversee the performance of other administrative support staff.
• Evaluate, support, and revise programs across the department and schools as assigned.

Qualifications And Knowledge:
The ideal candidate will have:

• Minimum of Bachelor’s degree in a related field of study.
• Excellent MS Office and Google Suite knowledge.

Experience And Skills:
The ideal candidate will have:

• Previous work experience as an executive assistant, personal assistant, or similar role.
• Previous work experience in supervising other employees.

Skills:
The ideal candidate will demonstrate:

• Excellent English verbal and written communication skills.
• Outstanding organizational and time management skills.
• Ability to exercise discretion and maintain confidentiality.
• Ability to supervise other employees.