Executive Secretary📣 Job Ad

Position Summary:
Retal Executive Secretary is responsible for performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Primary Duties & Responsibilities:

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Skills:

• Excellent organizational and time-management skills
• Excellence in English and Arabic languages (written and verbal)
• Skill in using a computer with word processing, spreadsheet and other business software to prepare reports, memos, summaries.
• Integrity and confidentiality.
• Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts, and to work effectively in a professional team environment
• In-depth knowledge of office management.
• Outstanding communication and negotiation abilities.

Experience and Qualifications:

• Bachelor’s / Diploma degree in business administration, public administration or a related field.
• Minimum 2 Years experience as executive secretary or similar administrative role.

Join Our Team as an Executive Secretary at ISG!

International Schools Group (ISG) is seeking an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule while performing a variety of administrative and finance related tasks.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required.
• Organize and maintain the executive’s calendar and arrange appointments.
• Prepare documents, reports, and keep minutes of meetings.
• Make travel arrangements for the assistant principal.
• Handle confidential documents ensuring they remain secure.
• Assist in supporting students and parents regarding their queries.
• Maintain records and ensure information is organized and easily accessible.
• Create and maintain events calendar, assist with event preparation.

Qualifications:
Minimum of Bachelor’s degree in a related field. Proven experience as an executive secretary or similar administrative role. Proficient in MS Office and Google Suite with strong organizational skills.

About Us:
International Schools Group (ISG) was founded in 1962 and serves expatriate families in Saudi Arabia. We provide high-quality education with a commitment to safety, collaboration, and growth. Join us in creating a nurturing educational environment!

Introduction: The International Schools Group (ISG) is looking for a Support Services Secretary to join its team in Khobar. The secretary will be responsible for a range of general and specialized tasks to support all ISG schools and the main office.

Main Responsibilities:

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing purchasing activities including processing purchase orders and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with the operations department's projects and events.

Required Qualifications:

• Bachelor's degree.
• Previous experience in support and maintenance services is an advantage.
• The ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

Experience and Skills:

• Proficiency in various computer applications.
• Proficiency in both English and Arabic, written and spoken, is an additional advantage.