Human Resources Specialist📣 Job Ad

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

About the Role: The Executive Secretary will perform all administrative and clerical duties to support the Chief Legal Officer (CLO). This involves coordinating official communications, organizing meetings and appointments, and managing correspondence and documents. The role ensures high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and coordinate meetings and official appointments.
• Receive visitors and delegations, coordinating reception procedures.
• Draft and prepare official letters and correspondence in both Arabic and English.
• Organize and securely file documents according to the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements and bookings for the CLO.
• Prepare meeting minutes and follow up on decisions and recommendations.
• Handle incoming and outgoing communications, including official emails.
• Perform other administrative tasks as required.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 23 years in legal departments.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills.
• Strong commitment to confidentiality and professionalism.
• Ability to prepare professional presentations and basic office visuals.

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in interactions.
• Ability to work under pressure.
• Attention to detail and strong time management skills.