Secretary📣 Job Ad

Join Our Team as a Secretary!

We are looking for a skilled Secretary to manage our administrative tasks at Meraasco in Al Khobar, Saudi Arabia. If you have strong organizational skills and experience in administrative functions, we would love to have you on our team.

Key Responsibilities:

• Manage and organize incoming and outgoing correspondence.
• Schedule and coordinate appointments, meetings, and prepare agendas and minutes.
• Handle phone calls, emails, and receive visitors professionally.
• Prepare periodic reports and maintain organized electronic and physical filing systems.
• Follow up on tasks and commitments for the direct manager.
• Arrange travel bookings when required.
• Provide administrative support to ensure smooth workflow within the department.
• Maintain confidentiality and comply with company policies and procedures.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience in secretarial or administrative roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication, organization, and time-management skills.
• Good command of English (business level).
• Ability to multitask and work under pressure.

Tasks: - Managing the executive director's agenda, organizing appointments and meetings, and daily follow-ups. - Receiving and processing calls and correspondence and preparing initial responses. - Preparing and developing reports, presentations, contracts, and documents. - Coordinating travel arrangements, bookings, and visas in collaboration with airlines and travel agencies. - Building professional relationships with service providers to obtain the best prices. - Following up on visa applications and preparing the required documents. - Organizing and archiving paper and electronic files. - Preparing meeting minutes and following up on the implementation of recommendations. - Coordinating with internal departments to ensure the speed of procedures. - Handling sensitive information with confidentiality and professionalism. - Receiving visitors and arranging their requirements. Additional tasks as assigned. Requirements: - Bachelor's degree in Tourism and Hospitality, Aviation Management, or equivalent (Higher Diploma). - 2-5 years of experience, good knowledge of dealing with international booking systems and visa issuance. - Executive Secretarial Course.

The executive secretary: is responsible for organizing correspondence, meetings, and administrative tasks to support senior management and ensure the smooth operation of work. He provides organizational and logistical support and keeps official documents confidential and professional. In addition, he manages internal and external communications efficiently and is constantly informed of management activities.