Executive Assistant📣 Job Ad

Join Aloula Aviation as an Executive Assistant
This role requires a well-organized individual who can provide top-level assistance to high-level executives. The candidate should be comfortable scheduling meetings, responding to emails on behalf of the executive, drafting documents, and preparing for meetings.

Key Responsibilities:

• Receive Company Executives and officials from Government Agencies and other dignitaries.
• Act as point of contact between the Executive and reporting General Managers and Department Heads.
• Develop and maintain office systems and procedures; perform minor system functions.
• Manage complex diary and travel plans, and organize events.
• Ensure the Executive’s time is managed effectively while allowing focus on core business activities.
• Handle incoming communication and documentation efficiently.

Qualifications:

• Bachelor's degree or equivalent experience.
• A minimum of 5 years of relevant experience.

Job Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership at Agile Consultants. This role is crucial in managing executive schedules and ensuring smooth day-to-day operations.

Key Responsibilities:

• Manage executives’ calendars, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact between senior management, internal teams, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain an efficient document management and filing system for easy retrieval of information.
• Support special projects, conduct research, and manage ad-hoc tasks as required.
• Anticipate the needs of executives to ensure the timely completion of key tasks and deliverables.

Job Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Professional demeanor, proactive attitude, and strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility to work in either Riyadh or Dammam.

Join Air Products as an Executive Assistant and Marketing Communications Specialist!

At Air Products, we strive to reimagine what's possible and collaborate to tackle the most significant energy and environmental sustainability challenges facing the world today. We are seeking a dedicated Executive Assistant and Marketing Communications Specialist to support our CEO and leadership team.

Nature & Scope
This critical role includes supporting day-to-day executive operations, board governance, and corporate communications.

Principal Accountabilities

• Executive & Administrative Support:
  • Provide full administrative and secretarial support to the CEO and leadership team.
  • Manage calendars, appointments, travel arrangements, and correspondence.
  • Prepare meeting agendas and minutes for leadership meetings.
  • Serve as Board Secretary, maintaining official records and ensuring compliance.
• Internal Communications & Culture Management:
  • Develop and implement internal communication strategies.
  • Coordinate internal announcements and employee engagement campaigns.
  • Support initiatives that promote company culture and values.
• External Communications & Branding:
  • Manage corporate branding and public relations activities.
  • Prepare communication materials and oversee the company’s social media presence.
• Project & Office Coordination:
  • Support special projects led by the leadership team.
  • Maintain effective filing and documentation systems.

Education
Minimum bachelor’s degree in Business Administration, Marketing, Communications, or a related field.

Experience
Minimum 5 years in executive support or marketing roles, preferably in corporate environments. Previous support for senior management is highly desirable.

Skills & Competencies
Strong communication skills in English, excellent organizational abilities, discretion in handling confidential matters, and proficiency in Microsoft Office Suite are required.

We invite you to apply and grow with us as we build a diverse and inclusive work environment focused on safety and innovation.