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SalarySalarySR 4,300 / Month
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationAsh Shati, Jeddah
We are looking for an outstanding administrative assistant to join our team, where they will be responsible for organizing appointments, managing correspondence, and maintaining files professionally. The role of the administrative assistant includes receiving calls, coordinating meetings, and preparing regular reports to support workflow efficiently. The ideal candidate possesses high organizational skills, proficiency in Office programs, and the ability to handle multiple tasks in a dynamic work environment.

Requirements

  • For Saudis Only
  • GOSI Registration Required
  • Requires 2-5 Years experience

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Administrative Assistant

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THE FIRST AGENCY

Full-time
Executive Administrative Assistant Required
A leading digital marketing agency in Jeddah is seeking to hire an exceptional Executive Administrative Assistant with strong experience in the digital marketing agency sector. The ideal candidate will be the direct operational and administrative arm of senior management, with the ability to manage clients, projects, teams, and daily operations efficiently.

Main Responsibilities:
  • Manage the daily operations of the office and ensure smooth workflow without direct supervision.
  • Represent the executive director in meetings, follow up on decisions, and close tasks with internal and external parties.
  • Manage client projects from contract signing to final delivery, ensuring deadlines are met and improvements are made.
  • Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients.
  • Lead B2B sales, communicate with clients, provide services, schedule appointments, and close deals.
  • Prepare executive, operational, marketing, and financial reports and present them professionally.
  • Coordinate with design, development, marketing, and production teams to ensure tasks are completed on time.
  • Organize and manage official mail, digital and physical documents, and record all procedures.
  • Issue invoices and follow up on collections and ensure compliance with internal accounting processes.
  • Handle sensitive matters with complete confidentiality and strong decision-making skills.
  • Appear in media and represent the company on social media when needed.

Requirements and Qualifications:
  • Minimum of 3 years of experience in the same role within a digital marketing agency (mandatory requirement).
  • Deep understanding of the project lifecycle in marketing agencies (client management - delivery - results - reports).
  • Proven experience in B2B sales and closing corporate deals.
  • Practical experience in basic accounting, budget preparation, and financial reporting.
  • Excellent written and verbal communication and leadership skills.
  • Advanced time management and organizational skills.
  • Ability to work under pressure, handle multiple tasks, and adapt to rapidly changing priorities.
  • Proficient in using Notion, CRM platforms, Google Workspace, and Microsoft Office.
  • Strong and confident personality capable of making decisions without hesitation.

Benefits:
  • Fixed monthly salary.
  • Professional work environment with continuous learning.
  • Opportunities for leadership growth and management representation.
  • Performance and sales-based incentives.
  • Two days off a week.

Only candidates with proven previous experience in a digital marketing agency are required.

breifcase2-5 years

locationJeddah

about 6 hours ago